Key Responsibilities

- Manage day-to-day office and construction site administrative activities.

- Maintain employee attendance, leave records, duty registers, and staff details.

- Coordinate with project managers, site engineers, vendors, contractors, and suppliers.

- Maintain records of vehicle hiring, driver duty slips, fuel expenses, and transportation activities.

- Verify supporting documents, bills, invoices, and work orders before submitting them for payment processing.

- Maintain petty cash records, expense statements, and reimbursement documents.

- Coordinate accommodation, food arrangements, transportation, and other facilities for site staff and workers.

- Maintain files, agreements, purchase orders, service records, and other official documents.

- Follow up with vendors and contractors for bills, quotations, invoices, and pending documents.

- Prepare daily, weekly, and monthly administrative reports.

- Coordinate office maintenance, housekeeping, stationery, and other facility requirements.

- Support HR activities such as employee onboarding, joining documentation, ID cards, and employee records.

- Ensure timely communication between the head office and construction project sites.

- Perform other administrative duties assigned by management.

Required Skills





- Good communication and coordination skills.

- Knowledge of MS Excel, MS Word, and email communication.

- Experience in maintaining administrative records and documentation.

- Knowledge of bill verification, petty cash, and expense tracking.

- Good follow-up, time management, and organizational skills.

- Ability to coordinate with multiple project sites and handle multiple tasks.

- Attention to detail and a responsible approach to work.

Qualification

- Any degree or diploma in Business Administration, Commerce, HR, or a related field.

- Previous experience in a construction company or infrastructure project is preferred.

Preferred Candidate Profile

- 2–5 years of experience in administration, preferably in the construction industry.

- Familiarity with construction site administrative activities and vendor coordination.

- Willingness to coordinate with site personnel and travel to project locations when required.

- Ability to work independently and report administrative updates to management.

Pay: ₹25,000.00 - ₹35,000.00 per month

Perks

- Food provided

- Paid sick time

- Provident Fund

Work Location: In person

📌 Admin Executive – Construction Company (Tindivanam)
🏢 DIVA PROJECTS PRIVATE
📍 Tindivanam