Admin assistant and coordinator

Role Purpose The Admin executive and Office coordinator will be responsible for the day-to-day administration of HRMS and documentation, ensuring that employee records, HR letters, and personnel information are maintained accurately and updated on time. The role will act as an significant support function for routine processes and documentation.

Key Responsibilities

1. HRMS Operations & Employee Data Management

- Maintain and regularly update employee records in the HRMS.
- Create employee profiles and ensure accurate entry of personal, employment, salary and statutory details.
- Update employee movements including transfers, promotions, confirmations, increments, designations and reporting changes.
- Maintain employee joining, separation and other lifecycle information in the HRMS.
- Generate routine HRMS reports as required by HR and management.
- Conduct periodic checks of HRMS data to identify discrepancies and ensure data accuracy.
- Coordinate with employees and HR team members for correction/updating of employee information.
- Support HRMS implementation, process improvements and system-related activities.

2. HR Letters & Employee Documentation Prepare and issue HR-related letters and documents in accordance with approved formats and HR processes, including:

- Offer / Appointment Letters
- Joining / Welcome Letters
- Confirmation Letters
- Probation Extension Letters
- Promotion / Transfer Letters
- Salary Revision / Increment Letters
- Designation Change Letters




- Performance-related communication
- Warning / Advisory Letters as directed by HR
- Experience / Relieving Letters
- Full & Final Settlement-related documents
- No-Dues documentation
- Employment certificates and other employee letters
- Any other HR correspondence as required
- Ensure all letters are prepared accurately, approved by the appropriate authority and issued within defined timelines.
- Maintain proper records of letters issued to employees.
- Ensure consistency of employee information across HRMS, letters and personnel files.

3. Employee Records & Documentation

- Maintain employee personnel files and ensure all required documents are available.
- Maintain both physical and digital employee records, wherever applicable.
- Track pending documentation from new and existing employees.
- Maintain confidentiality and security of employee information.
- Ensure employee documents are properly filed and easily retrievable.
- Support periodic employee file audits.

4. Ideal Candidate The ideal candidate should be highly organised, detail-oriented and process-driven, with the ability to manage multiple tasks simultaneously without compromising accuracy. The person should be comfortable working with HRMS systems, preparing employee documentation and following up with employees and managers to ensure timely completion of HR processes.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Admin Coordinator (Mumbai)
🏢 PARSI DAIRY FARM
📍 Mumbai