Job Summary The Accounts Receivable In-Charge is responsible for managing customer accounts, monitoring outstanding receivables, ensuring timely collection of payments, reconciling customer balances, and maintaining accurate accounts receivable records. The role involves coordinating with customers, sales, and internal departments to minimize overdue payments and improve cash flow.

Key Responsibilities1. Accounts Receivable Management

- Manage day-to-day accounts receivable operations.
- Prepare and maintain customer ledgers and account statements.
- Ensure timely and accurate posting of customer invoices, receipts, credit notes, and debit notes.
- Monitor customer credit limits and payment terms.
- Maintain accurate customer account records.

1. Payment Follow-up and Collection

- Monitor outstanding invoices and overdue customer balances.
- Follow up with customers through email, telephone, and other communication channels for payment collection.
- Prepare and circulate weekly and monthly accounts receivable ageing reports.
- Escalate long-pending and disputed balances to management.
- Support the improvement of collection efficiency and reduction of overdue receivables.

1. Reconciliation and Reporting

- Perform customer account reconciliations and resolve discrepancies.
- Reconcile customer statements with internal accounting records.
- Prepare daily, weekly, and monthly collection reports.
- Track collection targets and report overdue accounts to management.
- Assist in month-end and year-end closing activities.

1. Coordination and Customer Service

- Coordinate with the sales team regarding outstanding payments and customer disputes.
- Work with the billing team to resolve invoice-related issues.
- Respond to customer queries related to invoices, payments, and account balances.




- Ensure timely resolution of payment discrepancies and deductions.

1. Documentation and Compliance

- Maintain proper documentation of invoices, receipts, remittance advice, and customer correspondence.
- Ensure compliance with company credit policies and internal financial procedures.
- Support internal and external audits by providing relevant records.
- Ensure accurate and timely maintenance of accounting data in the ERP or accounting system.

Qualifications
- Bachelor's degree in Commerce, Accounting, Finance, or a related field.
- Skilled accounting qualifications are an added advantage.
- Relevant experience in accounts receivable, credit control, or collections.

Experience
- Typically 3–5 years of experience in accounts receivable or a similar accounting role.
- Prior experience in handling customer accounts and payment collections is preferred.

Skills and Competencies
- Good knowledge of accounting principles and accounts receivable processes.
- Strong reconciliation and analytical skills.
- Proficiency in MS Excel and accounting software or ERP systems.
- Good communication, negotiation, and follow-up skills.
- Ability to manage multiple customer accounts and meet collection deadlines.
- Attention to detail, accuracy, and strong organizational skills.

Key Performance Indicators (KPIs)
- Timely collection of customer payments.
- Reduction in overdue receivables.
- Accuracy of customer ledger reconciliation.
- Achievement of monthly collection targets.
- Reduction in disputed and long-pending invoices.
- Timely submission of ageing and collection reports.

Note: The scope of duties and experience requirements may be adjusted according to the company's industry, size, and accounting structure. Pay: From ₹20,000.00 per month

Work Location: In person

📌 ACCOUNTS RECEIVABLE INCHARGE (Kottayam)
🏢 Oxygen Digital Shop
📍 Kottayam