Areas of Responsibility:

- Compares purchase orders to invoices and distributes to proper Department Head for approval

- Audits bills for errors, corrects as necessary

- Ensures appropriate support documentation is obtained and attached to the invoices before payment is made

- Researches travel agency commission checks and performs necessary follow up

- Inputs approved invoices and balances open invoices

- Ensures correct charging amount by coding invoices

- Accrues un posted invoices for month end

- Reconciles all statements, requests missing invoices and makes adjustments as necessary

- Maintains all necessary files and registers for accounts payable

- Summarises payments due and communicates cash needs to the Assistant Accountant for approval

- Keeps file on audited food invoices and pays monthly

- Creates 100% guest satisfaction by providing Yes I Can! Genuine hospitality and by exceeding guests expectations

- Communicates and demonstrates Yes I Can! Service to other employees

- Gives personal attention, takes personal responsibility and uses teamwork when providing guest service

- Listens, apologises with empathy, finds a solution and follows through when resolving guest problems

- Assumes the responsibility to notice when the guest is not satisfied and uses best judgement as to when it is appropriate to use the 100% Guest Satisfaction Guarantee

- Performs other duties as required to provide Genuine hospitality
- To receive invoices and statements from suppliers and distribute to the appropriate Department Head for approval

- Ensure all accounts payable transactions have been approved by all necessary signatures





- Check supporting documentation confirming the delivery of goods and services from suppliers

- Audits bills for errors, corrects as necessary

- Ensures proper back up is attached to expense reports

- Authorising and entering relevant information into the accounts payable system

- Input approved invoices on the computer and balance the open invoices to the computer listing

- Ensure correct charging amount by coding invoices

- Reconciles all supplier statements and Trade Creditors control account

- Follow up and explicit on a monthly basis, outstanding open supplier invoices awaiting authorisation, missing invoices, credit notes and adjust where necessary

- Organise all foreign drafts and telegraphic transfers when required

- Researches travel agency commission checks and performs necessary follow up

- Stamps all invoices “paid” before going to the check signers for signature

- Run monthly accounts payable reports and reconcile to receiving records

- Prepare monthly expenses accruals

- Keeps immediate Supervisor promptly and fully informed of all problems or unusual matters of significance

- Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objective of this position

- Maintains a favourable working relationship with all other hotel employees to foster and promote a co-operative and harmonious working environment

- At all times projects a favourable image of Hotel to the public

Pay: ₹12,000.00 - ₹15,000.00 per month

Work Location: In person

📌 Accounts Assistant (Ujjain)
🏢 Rajvasa Resort
📍 Ujjain