1. The Account Executive will be responsible for maintaining accurate financial records, processing routine accounting transactions, preparing account statements, reconciling bank transactions, generating GST-compliant invoices, and maintaining daily petty cash records. The role requires attention to detail, accuracy, confidentiality, and adherence to the organisation’s accounting procedures and applicable statutory requirements. Key Roles and Responsibilities A.

Accounting and Bookkeeping Record and maintain basic accounting transactions and journal entries in the accounting system. Ensure that all financial transactions are supported by appropriate bills, invoices, vouchers, and other relevant documents. Maintain accurate and up-to-date books of accounts. Assist in the classification and recording of income, expenses, assets, and liabilities. B. Preparation of Financial Statements and Reports Prepare customer, vendor, and other account statements as required. Prepare the trial balance periodically (monthly) and ensure the accuracy of ledger balances. Identify discrepancies in account balances and coordinate their resolution. Assist in preparing routine financial reports and supporting schedules.

C. Bank Reconciliation Prepare bank reconciliation statements (BRS) by comparing bank statements with the organisation’s cash book or accounting records. Identify and investigate discrepancies, including unrecorded transactions, bank charges, and outstanding payments or receipts. Follow up on unresolved reconciliation items and ensure timely correction of accounting entries. Follow up on client balances on a daily basis and ensure payment due dates are monitored for collection. D.

GST Invoicing and Documentation Prepare and issue GST-compliant tax invoices in accordance with applicable GST requirements. Verify billing details, customer information, taxable values, applicable GST rates, and invoice particulars before issuance. Maintain systematic records of invoices, credit notes, debit notes, and related supporting documents, wherever applicable. Coordinate with the Accounts Manager or Finance Manager for GST-related documentation and reconciliation requirements. Cross-verify invoices received from vendors and suppliers against previous bills, including GST percentage, HSN code of the product, unit price, and calculations of the amounts charged. Ensure that the quantity of products received tallies with the quantity mentioned in the invoice. E.

Petty Cash

Management Maintain the daily petty cash register and record all cash receipts and payments accurately. All cash payments received should be reported to the Accounts Manager, mentioning the salesperson and the transaction details or packages sold for which the payment was received. The breakdown of payments received from clients must be accompanied by a breakdown of the packages sold. Verify petty cash expenses against bills, receipts, vouchers, and supporting documents. Monitor petty cash balances and report shortages, excesses, or discrepancies to the reporting Accounts Manager. Ensure proper documentation and timely submission of petty cash statements for review and replenishment. F.

Documentation and Compliance Maintain organised physical and digital records of accounting transactions and supporting documents. Ensure compliance with internal accounting policies, approval procedures, and financial controls. Assist in providing accounting records and supporting documents for internal reviews, audits, and statutory requirements. Perform other accounting and finance-related duties assigned by the reporting manager. G. Inventory and Consumables Management Maintain and regularly update the inventory register for all clinic products, skincare products, treatment consumables, and other supplies used in the clinic. Record all inventory received from vendors and suppliers, ensuring that the quantities, product descriptions, batch numbers, expiry dates, and other relevant details are accurately entered into the inventory records, wherever applicable. Verify physical stock received against purchase orders, supplier invoices,



and delivery documents to ensure accuracy and identify discrepancies. Maintain daily records of stock issued, consumed, transferred, or otherwise utilised for clinic treatments and operational purposes. Monitor stock levels of skincare products, treatment consumables, and other clinic supplies to ensure adequate availability for daily operations. Conduct regular physical stock counts and reconcile the quantities available with the inventory register. Identify and report stock shortages, excess stock, damaged products, expired products, and discrepancies to the reporting manager. Monitor product expiry dates and ensure that products approaching expiry are identified and reported in advance.

Ensure expired or damaged products are segregated and reported for appropriate action. Track the consumption of treatment products and consumables to support stock control and minimise wastage. Prepare periodic inventory reports covering opening stock, stock received, stock consumed or issued, closing stock, and stock discrepancies. Monitor minimum stock levels and prepare replenishment requests in a timely manner to prevent stockouts or interruptions to clinic operations. Coordinate with the concerned clinic staff to maintain accurate records of products and consumables used during treatments. Ensure that inventory movements are supported by appropriate documentation and authorised by the designated personnel, wherever required. Maintain proper storage records and ensure that products are organised and stored in accordance with the clinic's prescribed handling and storage requirements. Coordinate with vendors and suppliers regarding product deliveries, quantity discrepancies, damaged goods, and replacements, as required. Maintain accurate records of stock returns, replacements, and adjustments, with appropriate supporting documentation and approvals. Ensure that inventory records are updated promptly and that any discrepancies are reported to the Accounts Manager / Finance Manager. Assist in monitoring the value of inventory and reconciling inventory-related records with purchase invoices and accounting records, as required. 2.

Job Specification Educational

Qualification Bachelor’s degree in Commerce (B.Com) or an equivalent qualification in Accounting or Finance. Additional certification in accounting, taxation, or GST will be an advantage. Work Experience 1–3 years of relevant experience in accounting, bookkeeping, or finance operations is preferred. Freshers with sound accounting fundamentals and practical knowledge of accounting software may also be considered. Experience in inventory management, stock reconciliation, purchase documentation, or consumables tracking will be an advantage. Experience in a clinic, healthcare facility, aesthetic clinic, or similar service-oriented establishment will be preferred.

Technical

Skills Knowledge of basic accounting principles and double-entry bookkeeping. Practical understanding of journal entries, ledger maintenance, and trial balance preparation. Knowledge of bank reconciliation procedures. Understanding of GST invoicing requirements and basic GST concepts in India. Proficiency in MS Excel, including basic formulas, sorting, filtering, and data entry. Working knowledge of accounting software such as Tally Prime, Zoho Books, or equivalent. Ability to maintain petty cash registers and organise financial documentation. Ability to maintain inventory registers, stock movement records, and consumables usage reports. Knowledge of physical stock verification, stock reconciliation, expiry-date monitoring, and inventory discrepancy reporting. Ability to prepare periodic inventory reports and monitor minimum stock levels.



Core Competencies Accuracy and attention to detail. Numerical aptitude and analytical thinking. Good organisational and record-keeping skills. Time management and ability to meet deadlines. Integrity and confidentiality in handling financial information. Effective communication and coordination skills. Ability to identify discrepancies and escalate issues promptly. Willingness to learn and follow established accounting procedures. Strong coordination skills in managing inventory records and stock movements. Ability to monitor product consumption, minimise wastage, and maintain appropriate stock levels. Responsible handling of financial documents, clinic products, and consumables. 3.

Key Performance

Indicators (KPIs) The employee’s performance may be assessed against the following parameters: 1.

Accuracy of accounting entries: Correct and complete recording of financial transactions. 2.

Timely preparation of reports: Submission of account statements and trial balances within prescribed timelines. 3.

Bank reconciliation: Timely completion of reconciliations and resolution or escalation of outstanding discrepancies. 4.

GST invoicing accuracy: Correct preparation and timely issuance of invoices with the required particulars. 5.

Petty cash accuracy: Accurate daily recording, supporting documentation, and reconciliation of petty cash. 6.

Documentation and record maintenance: Completeness, accessibility, and proper filing of accounting records. 7.

Compliance with procedures: Adherence to internal controls, approval processes, and applicable accounting and tax requirements. 8.

Inventory record accuracy: Timely and accurate maintenance of stock registers, product receipts, issues, and consumption records. 9.

Physical stock reconciliation: Regular physical stock verification and timely identification and reporting of discrepancies.

- Expiry-date monitoring: Timely identification and reporting of products nearing expiry and appropriate documentation of expired or damaged stock. 11.

Stock availability and replenishment: Timely monitoring of stock levels and submission of replenishment requests to minimise stockouts. 12.

Inventory consumption and wastage control: Accurate tracking of product and consumables usage, with timely reporting of unusual consumption or wastage. 13.

Vendor invoice and stock verification: Accurate matching of supplier invoices, quantities received, and supporting purchase documents. 14.

Inventory reporting: Timely submission of inventory summaries and stock discrepancy reports to the reporting manager. 4.

Working

Relationships Internal: Accounts Manager, Finance Manager, Administration, Operations, clinic staff, therapists, aestheticians, and other relevant departments or personnel. External: Customers, vendors, suppliers, banks, and external accountants or auditors, as required. 5.

Role Expectations The

Accounts & Inventory Executive is expected to maintain accurate financial records, ensure timely completion of assigned accounting activities, safeguard financial documentation, and promptly report discrepancies or irregularities to the reporting manager. All transactions must be recorded and processed in accordance with the organisation’s approved procedures and applicable laws. In addition, the employee is responsible for maintaining accurate inventory and consumables records, tracking stock receipts and usage, monitoring expiry dates and stock levels, and ensuring timely reporting of inventory discrepancies.

The employee is expected to support efficient stock control, minimise avoidable wastage, maintain proper documentation, and coordinate with the relevant clinic personnel to ensure the availability of products and consumables required for daily operations. All inventory adjustments, stock write-offs, returns, and other material changes must be documented and processed with the appropriate authorisation in accordance with the clinic’s internal procedures.

Pay: ₹25,000.00 - ₹35,000.00 per month

Advantages

- Health insurance

- Paid sick time

- Provident Fund

Work Location: In person

📌 Accounts and inventory Executive (Indiranagar)
🏢 MERLLA Talent Hub
📍 Indiranagar