JOB DESCRIPTION

Position: Senior Executive Secretary

Organisation: Badgefree LLP Location: Bengaluru, Karnataka [Hybrid]

Employment Type: Full-time Reports To: Chief Executive Officer (CEO)

1. Organisation Overview

Badgefree is an online talent marketplace that connects employers, recruiters and candidates through personalised human interaction. The company operates in the human resources and recruitment sector from Bengaluru.

2. Position Summary

The Senior Executive Secretary provides comprehensive secretarial and administrative support to the Chief Executive Officer and the senior leadership team. The incumbent is responsible for managing executive schedules, communications, meetings, travel and confidential records, and for ensuring that leadership commitments are met accurately and on time.

3. Key Responsibilities

1. Manage the executive calendar, appointments and priorities, and prepare daily and weekly briefs.

2. Screen and respond to calls and correspondence, and draft professional communication for approval.

3. Prepare meeting agendas and minutes, maintain an action tracker and follow up on pending items.

4. Coordinate with employers, recruiters, partners, academic institutions and vendors on behalf of leadership.

5. Maintain physical and digital records, and safeguard confidential and personal data.

6. Prepare reports, presentations and summaries as required.

7.



Support special projects and carry out other duties assigned by the CEO

4. Qualifications and Experience

● Bachelor’s degree in any discipline; a postgraduate diploma in business administration is an advantage.

● 2 to 4 years of administrative experience (role supporting a CEO, founder or senior executive is an advantage)

5. Skills and Competencies

● Excellent written and verbal communication in English; proficiency in Hindi/Kannada is desirable.

● Proficiency in MS Office Tools, Google Workspace, video-conferencing platforms and spreadsheets.

● Strong organisational, time-management and prioritisation skills.

● High standards of discretion, integrity and professionalism.

● Initiative, sound judgement and the ability to work under pressure.

● Working knowledge of CRM or applicant tracking systems and familiarity with AI productivity tools are desirable.

● Prior experience in HR-tech, staffing, consulting or a start-up environment is preferred.

6. Application Procedure

Interested candidates should submit their CV to

[email protected], [email protected] quoting “Senior Executive Secretary” in the subject line. Shortlisted candidates will be contacted for a skills assessment and interviews.

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

- Versatile schedule
- Work from home

Work Location: Hybrid remote in Bengaluru, Karnataka 560000

📌 Senior Executive Secretary (Bengaluru)
🏢 Badgefree
📍 Bengaluru