Purpose

This position is responsible for overseeing office operations, ensuring smooth workflow, managing administrative processes, and supporting senior management. This role requires excellent organizational skills, attention to detail, and the ability to coordinate between different departments efficiently.

Role and Responsibilities

1 Vendor & Service Management

- Appointment and coordination of vendors: Security, Housekeeping, Transport, Canteen, Maintenance contractors, Service level monitoring and bill verification.

2 Utilities & Support Services

- Management of electricity, water, internet, telephones, Transport, parking, and canteen facilities.

3 Employee Support & Coordination

- Seating and workplace arrangements, Handling admin-related employee queries, Coordination with HR, finance, and production teams.

4 Documentation & Records

- Maintenance of admin records, contracts, AMC files, Licenses, renewals, and statutory displays.

5 Support staff administration Role Assignment & Work Scheduling

- Define duties and responsibilities, Shift planning, duty rosters, and attendance system, Attendance & Performance Monitoring, Daily attendance tracking, Monitoring discipline, punctuality, and work quality, Payroll / Payment Coordination, Verification of salary, overtime, and statutory complianceGrievance Handling & Discipline Management, Address complaints, misconduct, or service issues, Counseling or corrective actions, Training & Safety Orientation, Basic training on job duties, Safety,



hygiene, and emergency procedures.

6 Insurance

- Insurance Need Identification, Policy Selection & Coverage Planning, Proposal & Documentation, Policy Issuance, Policy Administration, Premium Payment & Renewal, Claim Intimation, Claim Documentation & Processing,Claim Settlement, Review & Improvement.

7 Government Liasoning

- Authority Identification, Inspection / Verification Support, Approval / License / Certificate Receipt, Record Maintenance & Reporting.

8 Travel desk

- Travel Request Initiation, Travel Planning & Budget Check, Booking Arrangements, Confirmation & Communication, Travel Support During Journey, Post‑Travel Settlement, Reimbursement & Closure.

Qualifications and Experience

Education:

Bachelor’s degree in Business Administration, Management, or a related field.

Experience:
Minimum of 5-8 years in administrative or office management roles.

Experience in handling reception duties and outdoor errands preferred.

Skills:

Strong knowledge of office management procedures and policies, Excellent communication, interpersonal, and problem-solving skills, Proficiency in MS Office (Word, Excel, PowerPoint) and administrative software, Ability to multitask and manage time effectively. High attention to detail and organizational skills.

Pay: ₹720,000.00 per year

Advantages:

- Flexible schedule
- Health insurance
- Life insurance
- Provident Fund

Work Location: In person

📌 Sr. Executive - HR & Administration (India)
🏢 HVAX Technologies
📍 India