• Issue Proforma Invoice for Advance & LC orders & sending PFI to Marketing department for MI. • Issue the Bond Invoice to start the process of Packing. • Issue the Bar-Codes (GTIN) Label for all Products before shipment is dispatch. • Coordination with Internal Departments like Marketing, Supply Chain, QA, QC, and all other internal departments for execution of orders. • To coordinate with all relevant departments for smooth operations. • Co-ordination with External Departments Like- CHA, Insurance Dept., GCCI & Freight Forwarders • CHA for receipt of Documents as well as shipment clearance status • Freight Forwarders for the status of Shipment & Bill of Leading • Insurance Dept. for Insurance of Policy • GCCI / GSP for certification of Certificate of Origin / AI Form • Legalization of Certificate of Origin for shipment to Gulf Countries • Keep 100% checklist of entire documentation related to Export Shipment • Timely submission of Pre shipment documents to CHA to effect the shipment in stipulated time (Lead Time:
Same day of receipt of Packing List) • Timely submission of Post shipment documents to Finance/Bankers (Lead Time: within 2/3 days of receipt of AWB/BL/FCRs and Insurance copy) • Providing complete shipment details to Marketing team or overseas buyer. (Like Invoice, PL, AWB or BL, COA, Flight/Vessel schedule.) • Maintain the Tracking Sheet (Index File) with all documents details of the shipment • Maintain the all shipments shipping bill Entry in YEDS Programme. • Filling MIS / Index for dispatch of relevant months • Tracking the container till it reaches the final destination. • Preparing Promotional material PFI as per marketing dept. requirements. • Courier Pre-Shipment samples & W/S as per requirement of country. • Help of Colleagues for any document related problems. • Do daily basis entry in Dash Board related Packing and Dispatch.