Position Title: Academy Operations & HR Coordinator

Location: Madipakkam

Job Type: Full-Time
Working days : Monday to Saturday
Time: 9.00AM- 6.00PM

Experience: 1–2 Years

Required Qualification: Master of Social Work (MSW)

Key Responsibilities :
HR Specialist & Employee Engagement Role

- Recruitment & Staffing: Source, interview, and onboard new chess coaches, assistant trainers, and support staff.
- Attendance & Payroll Preparation: Track daily attendance, leave balances, and working hours for full-time and part-time coaches to assist with monthly payroll.
- Staff Well-being & Conflict Resolution: Act as a counselor and point of contact for employee grievances, utilizing MSW interpersonal skills to ensure high staff retention and a positive workplace environment.
- Performance & HR Records: Maintain staff personnel files, track contract renewals, and assist with periodic performance reviews.

2. Operations & Office Administrator Role

- Front-Desk & Communication: Serve as the primary face of the academy—handling student admissions, phone/email inquiries, and walk-in parent consultations.
- Database & Fee Management: Maintain accurate records of student enrollments, attendance, and fee payment tracking.
- Inventory Management: Oversee and track academy assets, including chess sets, digital clocks, demonstration boards, trophies, and administrative supplies.
- Schedule Coordination: Align coach assignments with student batches and classroom availability across all training slots.

3. School Liaison & Event Coordinator Role

- School Visits & Outreach:



Regularly visit local schools to build relationships with principals, sports directors, and coordinators to pitch and maintain academy programs.
- Tournament & Event Planning: Design, schedule, and organize school chess tournaments, workshops, and inter-school competitions.
- End-to-End Event Logistics: Coordinate venue setups, equipment transport, referee schedules, sound systems, certificates, and prize distribution.
- Student & Parent Coordination: Oversee registration workflows, answer event-related questions, and manage logistics on event days.

Qualifications & Skills

- Education: Master of Social Work (MSW) or equivalent degree in Social Sciences/Humanities.
- Experience: 1–2 years of experience in administration, event coordination, or community outreach (experience in educational institutes or academies is a plus).
- Communication: Excellent verbal and written communication skills in English and local languages.
- Interpersonal Skills: Strong ability to connect with children, parents, school principals, and staff.
- Organizational Skills: Exceptional multitasking, event management, and time-management abilities.
- Tech Savvy: Proficient in MS Office (Word, Excel, PowerPoint) and basic digital management tools.
- Mobility: Willingness to travel locally to schools and event locations as needed.

Preferred Attributes

- Basic interest in or knowledge of Chess (not mandatory, but advantageous).
- Strong problem-solving mindset and adaptability in high-energy environments.

Pay: ₹20,000.00 - ₹25,000.00 per month

Perks:

- Cell phone reimbursement
- Flexible schedule
- Paid sick time

Work Location: In person

📌 Academy Operations & HR Coordinator (Madipakkam)
🏢 Smart Ed Techno Solutions
📍 Madipakkam