About Us
AI Accountant (AiA) is building an AI-native platform transforming accounting and bookkeeping workflows. We simplify compliance, automate financial operations, and help businesses operate with clarity and confidence. Backed by global investors like Y Combinator, we are scaling fast and building a team that combines speed, ownership, and sharp execution. We're not building a feature company. We're building a category. Job SummaryThis role keeps the People team running. You will own candidate coordination, joining-day experience, admin logistics and HR documentation, so the team's time goes to hiring and people decisions. It is a hands-on coordination role with a clear path into Admin or HR Operations as AI Accountant scales.

What you'll do
Candidate coordination
• Schedule interviews end to end: align panel calendars, send invites and reminders, handle reschedules
• Follow up with candidates and interviewers so feedback and decisions don't stall
• Keep candidates engaged with timely updates at every stage
• Stay connected after offer acceptance until Day 1: regular check-ins, document collection, answering questions and flagging dropout risk early Joining day and onboarding
• Own the Day 1

experience:
welcome, desk and asset setup, team introductions, and taking new joiners out for breakfast or lunch
• Coordinate induction sessions and the first-week schedule Admin and logistics
• Handle bookings for regular activities: venues, meeting rooms, travel and events
• Order and track props, supplies, welcome kits and event material




• Coordinate with vendors and keep spends within the agreed budget Documentation and trackers
• Keep all HR sheets accurate and current: hiring, joiners, exits, leave and assets
• Manage health insurance documentation: employee additions and deletions, e-cards, and claim support with the insurer or broker
• Collect, verify and file employee documents; prepare standard letters as directed
• Compile monthly payroll inputs (attendance, leave, joiners, exits) for review Employee support
• First point of contact for routine queries on leave, insurance and policies; escalate the rest
• Support townhalls, engagement activities and review-cycle reminders What we're looking forMust-haves
• 6–12 months of HR experience, full-time or internship, ideally in a startup
• Graduate in any discipline; an MBA/PGDM in HR is a plus
• Strong Excel or Google Sheets

skills:
lookups, pivots, clean trackers
• Clear written and spoken English; comfortable following up with senior managers
• High attention to detail and discretion with confidential data
• Ownership mindset: you close loops without being chased Nice-to-haves
• Experience with office admin, vendor coordination or event bookings




• Exposure to group health insurance processes
• Familiarity with an HRMS (Keka, Darwinbox, Zoho People or similar)
• Interest in fintech or experience in a quick-scaling company How success in 90 days looks like: Day 1
- 30: You will have learned our trackers, vendors and hiring process; run Day 1 for at least one new joiner Day 30
- 60: You will own interview scheduling and post-offer follow-ups for all open roles; processed insurance additions without errors Day 60
- 90: Run joining days, admin bookings and documentation independently; every HR sheet current without reminders Our Way of Life — The Karbon Values
· C – Collaborate to Win. We back each other and move with shared purpose—clients win when we win together.
· E – Excel Relentlessly. Precision matters. We aim for accuracy, consistency, and excellence in every ledger.
· O – Own It End-to-End. No loose ends. We take full responsibility—from data collection to final compliance. Perks & Benefits
· Upskilling Policy: Access to courses, tools, and continuous learning.
· Team Outings: Offsites and outings to celebrate wins and build camaraderie.
· Engagement Initiatives: Hackathons, open demos, game nights, and more.
· Flexible Work-from-Home: Up to 12 WFH days every 6 months.
· Menstrual WFH: Women employees can avail up to 3 WFH days per month.
· Mobility

Benefits:
Relocation support and travel allowances.
· Parental Support: Maternity, paternity, and adoption leave.

📌 HR Generalist (Bengaluru)
🏢 AI Accountant
📍 Bengaluru