Job Opening: Fleet Personnel Officer?

Location:
Mumbai, Maharashtra ? Employment Type: Full-Time ? Industry: Maritime / Shipping / Ship Management ? Department: Fleet Personnel / Crewing Job OverviewWe are looking for an experienced and detail-oriented Fleet Personnel Officer to manage and coordinate crewing activities for assigned vessels. The ideal candidate should have hands-on experience in crew change management, seafarer documentation, travel and visa coordination, and maritime compliance. The role involves ensuring that vessels are manned with qualified and competent crew members while maintaining compliance with applicable maritime regulations, company procedures, and operational requirements.

Key Responsibilities
1. Crewing Operations
• Organise and coordinate crew changes efficiently and within the required timelines.
• Plan crew changes and arrange suitable relief for crew members.
• Coordinate with port agents and monitor vessel schedules.
• Arrange flight bookings, visa formalities, and local transportation for crew members.
• Handle deviations from standard crew change procedures and document the necessary actions.
• Verify STCW certificates, training records, medical certificates, and travel documents before crew members join vessels.
• Ensure all required documentation and clearances are completed before embarkation.
• Coordinate induction programmes, briefings, and debriefings for new and promoted crew members.
• Assist vessel Masters with updating relevant crew matrices after crew changes, where applicable.
• Participate in emergency crewing duty and respond to urgent operational requirements. 2. Crew Administration & Documentation
• Maintain accurate crew records and update crew change details in the crewing database.
• Prepare and update crew lists for vessel Masters.
• Verify crew salary scales and ensure database records are consistent with employment contracts and applicable agreements.
• Monitor crew contract extensions and coordinate with internal teams and manning agents.




• Conduct regular checks of crew documentation and certificate validity.
• Review crew-related expenses and travel costs, ensuring the correct budget codes are applied.
• Verify and approve crew-related operational invoices, as authorised.
• Maintain organised records of employment contracts, crew change reports, risk assessments, evaluations, and debriefing documents.
• Ensure the confidentiality and security of seafarer information. 3. Crew Planning & Coordination
• Coordinate crew planning for assigned ranks and vessels.
• Monitor crew availability, rotation schedules, and deployment requirements.
• Work closely with fleet personnel coordinators and other relevant teams to ensure timely crew changes.
• Identify potential crewing gaps and coordinate solutions to avoid operational disruptions. 4. Compliance & Continuous Improvement
• Ensure compliance with applicable STCW requirements, medical fitness standards, and relevant maritime regulations.
• Participate in internal and external audits related to crewing operations.
• Support the review and improvement of crewing procedures, policies, and processes.
• Assist in training and onboarding manning agents when required.
• Follow up on crew evaluation reports and support performance review processes.
• Provide support during emergency response situations involving crew-related matters. 5. Communication & Stakeholder Management
• Coordinate with vessel Masters, fleet teams, crew administration officers, and manning agents.
• Maintain regular communication with seafarers regarding joining instructions, documentation, travel, and deployment.
• Liaise with travel agents, port agents, authorities,



and consulates for crew-related matters.
• Handle crew-related concerns professionally and sensitively.
• Provide timely updates to relevant stakeholders regarding crew changes and operational issues. Required Qualifications & Experience
• Relevant educational qualifications in Maritime Studies, Shipping, Logistics, or a related field are preferred.
• Prior experience in crewing, fleet personnel, or maritime operations is required.
• Experience with ship management companies or maritime organisations will be an advantage.
• Good knowledge of crew change procedures and seafarer documentation.
• Understanding of STCW, medical certification, and maritime compliance requirements.
• Experience in crew planning, flight bookings, visa coordination, and travel logistics.
• Familiarity with crewing databases and documentation management systems is desirable. Required Skills
• Excellent coordination and organisational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple crew changes and operational requirements simultaneously.
• Good problem-solving and decision-making abilities.
• Attention to detail when handling documentation and compliance matters.
• Ability to work independently and take ownership of assigned responsibilities.
• Ability to work effectively in a fast-paced maritime workplace.
• Proficiency in MS Office and relevant crewing management systems.
• Professionalism and sensitivity when handling confidential seafarer information. Ideal Candidate ProfileThe ideal candidate should be proactive, responsible, and capable of managing time-sensitive crewing operations with minimal supervision. Candidates with practical experience in crew changes, fleet personnel administration, maritime documentation, and international travel coordination are encouraged to apply.

How to Apply
Interested candidates can share their updated CV at: ? Email: [email protected] ? Call / WhatsApp: +91 70215 05617

📌 FLEET PERSONNEL OFFICER (Mumbai)
🏢 The Naval Connection
📍 Mumbai