Job Description
— Executive Assistant to Directors Position Details Position: Executive Assistant to Directors Company: Deepak Dye Chem Reports To: Directors Function: Management / Director's Office

Location:
Deepak Dye Chem Office, Hisar Role Type: Full-time Work timings: 6 days a week, 10:00 AM to 7:00 PM

Salary:
Salary is competitive, aligned with current industry benchmarks, and commensurate with the candidate's experience and qualifications. (Indicative Range – 45,000 to 60,000 per month) Role Purpose: The Executive Assistant will act as a coordination and control point between the Directors and different departments of the company. The role is responsible for ensuring that routine operational issues are handled at the appropriate level, important matters reaching the Directors are supported by the right information, and decisions/actions given by the Directors are tracked through to completion. This is not purely a secretarial or calendar-management role. The position requires a person who can understand business issues, coordinate across teams, follow up firmly and professionally, and exercise judgement regarding what requires Director attention.

Key Responsibilities
• Issue & Escalation Management
• Receive and understand issues being escalated towards the Directors.
• Check whether the matter can be resolved by the concerned Supervisor, Incharge or Department Head.
• Redirect routine operational matters to the appropriate person.
• Escalate genuine Director-level matters with clear facts and context.
• Maintain a simple record of important escalations and their status.
• Action Tracking & Follow-up
• Record important decisions, commitments and actions arising from Director discussions.
• Assign/confirm responsibility and timelines with concerned employees.
• Regularly follow up on pending actions.
• Highlight overdue or repeatedly delayed actions.




• Ensure matters are followed through until closure.
• Management Coordination
• Coordinate with department heads and key employees on behalf of the Directors.
• Follow up on matters involving multiple departments.
• Ensure responsibilities are clear when issues involve more than one team.
• Help prevent matters from remaining unresolved because of coordination gaps.
• Director Reporting
• Collect important updates from departments.
• Prepare short daily/weekly summaries for the Directors.
• Highlight major delays, exceptions, risks and unresolved matters.
• Clearly identify matters where a Director decision is required.
• Avoid burdening Directors with unnecessary operational information.
• Director Priority Management
• Maintain visibility of important priorities and commitments of the Directors.
• Coordinate meetings and significant follow-ups where required.
• Track instructions given by Directors and ensure implementation.
• Remind concerned stakeholders of agreed deadlines and commitments.
• Process & Problem Follow-up
• Identify recurring operational issues reaching the Directors.
• Highlight repeated problems to the appropriate Department Head/Management.
• Follow up on agreed corrective actions.
• Encourage problems to be permanently resolved rather than repeatedly escalated.
• Confidentiality & Information Management
• Handle sensitive business, employee, financial and management information with discretion.




• Maintain confidentiality of Director-level discussions.
• Ensure information shared with the Directors is accurate and appropriately organised. Candidate Profile The recruiter should look for someone who is:
• Highly organised and dependable
• Strong at follow-up and closure
• Comfortable coordinating with people across different levels
• Able to communicate firmly but respectfully
• Able to understand a problem and identify who should solve it
• Capable of separating urgent/important matters from routine issues
• Comfortable working with basic reports, Excel/Google Sheets, WhatsApp and email
• Good at maintaining records and trackers
• Able to handle confidential information maturely
• Comfortable working closely with business owners/directors in an MSME/promoter-led environment Preferred Experience Recommended – 5-6 years of relevant experience, preferably in one or more of:
· Executive Assistance / Management Coordination / Operations Coordination / Founder or Director's Office / Business Support / PMO-type coordination.
· Manufacturing experience would be preferred but not mandatory. I would prioritise ownership, judgement and follow-through over industry knowledge. Education Graduate in any discipline. MBA/PGDM or similar qualification can be preferred, but not mandatory. For DDC, a sharp and dependable graduate with strong coordination ability could outperform a more qualified candidate who treats this as an administrative EA job. Key Skills
• Coordination & Follow-up
• Problem Understanding
• Prioritisation
• Written & Verbal Communication
• Stakeholder Management
• Basic MIS & Reporting
• Excel / Google Sheets
• Documentation
• Confidentiality & Discretion
• Ownership & Closure Orientation

How To Apply
Share your resume to: (phone hidden) [email protected]

📌 Executive Assistant to Directors (Hisar)
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