Company Name: Maahi Enterprise Job Title: Office Manager – Accounts, Operations & Business Development Industry: Starch, Organic Binder & Industrial Raw Materials Job

Location:
Ahmedabad, Gujarat Gender Preference: Female Candidate Only

Experience:
3–5 Years (Preferred) Software

Skills:
Tally Prime, Shree Accounting Software, MS Excel Job SummaryMaahi Enterprise is looking for a responsible, experienced, and proactive female Office Manager who can independently manage the company's day-to-day operations, accounts, billing, manufacturing coordination, customer relationships, and business development. The ideal candidate must be capable of handling the complete business process, from raw material and manufacturing coordination to finished product sales, customer follow-ups, and end-user management. She should be able to manage the company efficiently in the absence of the CEO while also working closely with the CEO to improve business performance, increase sales, and expand the company's customer base for starch-based products. We are looking for someone who takes ownership, understands business operations, and works with a growth-oriented mindset.

Key Responsibilities
1. Accounts & Billing Management
• Independently manage daily accounting activities using Tally Prime and Shree Accounting Software.
• Prepare sales invoices, purchase bills, quotations, delivery challans, credit notes, debit notes, and payment receipts.
• Maintain customer and supplier ledgers, outstanding payments, and accounts reconciliation.
• Track customer payments, supplier payments, bank transactions, and cash flow.
• Coordinate GST-related documentation, purchase and sales records, and other accounting requirements.
• Prepare regular sales, purchase, expense, and outstanding payment reports for management. 2. Complete Office & Business Operations
• Manage the overall day-to-day functioning of the company.
• Handle office administration, documentation, filing, record keeping, and business correspondence.
• Coordinate with suppliers, manufacturers, transporters, customers, laboratories, and other business partners.
• Ensure timely processing of orders, dispatches, invoices, and customer requirements.
• Take responsibility for routine business decisions and operational follow-ups in the absence of the CEO, within the authority assigned.
• Ensure that all business activities are properly documented and completed on time. 3. Manufacturing & Production Coordination
• Understand the manufacturing process of starch, pregel starch, organic binders, and related products.
• Coordinate with production teams, manufacturers, and suppliers regarding raw materials, production schedules, quality, and dispatches.
• Maintain production records, stock registers,



inventory reports, and material consumption details.
• Monitor raw material availability, finished goods stock, wastage, and delivery schedules.
• Coordinate quality testing, product samples, laboratory reports, and customer trial requirements.
• Maintain proper records from raw material procurement to finished product delivery. 4. Sales & Business Development
• Actively develop new business opportunities for starch, organic binders, and related industrial products.
• Identify potential customers and end users in industries such as steel, sponge iron, iron ore pelletization, coal briquetting, paper, packaging, and other relevant sectors.
• Research industrial companies, manufacturing plants, purchase departments, and potential bulk buyers.
• Contact prospective customers through telephone, email, WhatsApp, and other professional communication channels.
• Generate leads, arrange meetings, send quotations, follow up on inquiries, and convert prospects into customers.
• Maintain a database of existing customers, prospective customers, purchase managers, and industrial end users.
• Follow up on product trials, technical requirements, repeat orders, and customer feedback.
• Work towards increasing sales volume, developing new markets, and achieving business growth targets. 5. Customer & End-User Management
• Maintain strong relationships with existing customers and industrial end users.
• Understand customer requirements, product specifications, consumption ratios, pricing, and delivery expectations.
• Coordinate product samples, plant trials, technical discussions, and commercial negotiations with the CEO or authorized team members.
• Track each customer from the first inquiry to sampling, trial, approval, order placement, dispatch, and payment collection.
• Maintain complete customer-wise records, including contacts, quotations, orders, complaints, and payment history.
• Ensure timely customer communication and professional handling of complaints. 6. Inventory, Purchase & Logistics
• Coordinate purchase orders, supplier quotations, material procurement, and stock availability.
• Maintain accurate inventory and inward/outward material records.
• Coordinate transportation, dispatch planning, delivery documents, and freight details.
• Compare supplier prices and maintain purchase cost records.




• Monitor order execution and ensure timely delivery to customers. 7. Management Support & Independent Responsibility
• Work directly with the CEO to implement business plans and improve operational efficiency.
• Prepare daily, weekly, and monthly reports covering sales, accounts, stock, production coordination, customer follow-ups, and pending payments.
• Identify operational gaps and suggest practical improvements.
• Maintain confidentiality of company information, pricing, customer data, and financial records.
• Take ownership of assigned responsibilities and ensure that routine operations continue smoothly even when the CEO is unavailable.
• Support the CEO in planning sales strategies, expanding the customer network, and improving overall company performance. Required Qualifications & Skills
• Graduate in Commerce, Business Administration, or a related field.
• Minimum 3–5 years of relevant experience in office management, accounts, operations, or industrial sales coordination.
• Strong working knowledge of Tally Prime and Shree Accounting Software.
• Good knowledge of billing, accounting entries, GST documentation, purchase and sales records, and ledger management.
• Proficiency in MS Excel, Word, email, and online business research.
• Experience in manufacturing, trading, industrial raw materials, starch, chemicals, or B2B businesses will be an advantage.
• Good communication, negotiation, coordination, and follow-up skills.
• Ability to manage multiple responsibilities independently and meet deadlines.
• Strong organizational skills, honesty, accountability, and a business-growth mindset. Ideal Candidate ProfileWe are looking for a candidate who is more than an office administrator. She should be capable of managing accounts, coordinating operations, maintaining customer relationships, and actively contributing to sales growth. The candidate should be confident in dealing with industrial customers, comfortable communicating with purchase managers and business owners, and willing to learn the technical aspects of starch-based products and their industrial applications. Our expectation: A dependable professional who can take ownership of the company's operations, support the CEO, build a strong customer network, and contribute directly to the growth of Maahi Enterprise. Salary & Benefits
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Salary:
As per experience, skills, and suitability.
• Performance-based incentives may be offered against agreed sales and business development targets.
• Chance to take ownership of business operations and grow with the company. Note: This position requires a hands-on professional who can independently manage assigned business responsibilities and actively contribute to the company's growth.

📌 Office Manager (Ahmedabad)
🏢 Maahi Enterprise
📍 Ahmedabad