Job Description
Assistant Manager – Administration & Facilities
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Location:
Sector 16, Noida
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Experience:
5–7 Years (including 2+ years as Admin Team Lead)
• Employment Type: Full-Time | Work from Office Role Overview We are looking for a hands-on and organized Assistant Manager – Administration & Facilities to lead daily office operations, manage the admin team and vendors, and support employees, ensuring a clean, safe and efficient working environment for a high-headcount office.

Key Responsibilities
1. Office Administration & Facilities
• Lead daily office operations, including housekeeping, pantry, stationery supplies and general upkeep.
• Monitor office cleanliness, hygiene, furniture, equipment and common areas.
• Oversee meeting room arrangements, visitor management, employee seating and office logistics.
• Conduct routine inspections and ensure timely resolution of maintenance issues.
• Lead, guide and review the admin team, including task allocation and shift planning. 2. Vendor Management & Procurement
• Manage housekeeping, security, maintenance and other service providers.
• Negotiate rates, obtain and compare quotations, and facilitate procurement.
• Monitor vendor service quality, maintain vendor and AMC records, and coordinate invoice processing and payment follow-ups with Finance. 3. Employee & Workplace Support




• Address employee concerns related to office facilities and administrative requirements.
• Support onboarding and exit formalities involving access cards, asset handovers and workplace arrangements.
• Plan and coordinate office events, working with HR, IT and Finance to resolve operational requirements. 4. Safety, Records & Cost Control
• Maintain office inventory, asset registers, consumable records and administrative expense trackers.
• Monitor access control, visitor records and workplace safety requirements.
• Coordinate fire safety checks, emergency preparedness and facility compliance documentation.
• Track administrative expenses, report variances and identify cost optimization opportunities. Candidate Requirements
• Graduate in any discipline.
• 5–7 years of relevant experience in office administration or facilities management, currently working as an Admin/Facilities Team Lead (or equivalent) and ready to move into an Assistant Manager role.
• Experience managing a facility with 250+ headcount preferred.
• Robust communication skills in both English and Hindi (verbal and written).
• Hands-on experience in team handling, vendor coordination, negotiation, procurement and office maintenance.
• Proficiency in MS Excel, email communication and administrative documentation.
• A proactive and service-oriented approach with the ability to take ownership.

📌 Assistant Manager Administration (Noida)
🏢 LoansJagat
📍 Noida