Location:
Remote (India) Timings: 4:30 pm to 1:30 am IST

About the role
• We’re looking for a highly organized, proactive Executive Assistant (Manager) to support a senior leader with executive coordination and day-to-day business operations.
• This role combines executive assistance with project management. You’ll help manage the leader’s schedule, prepare for meetings, keep track of priorities, and ensure that decisions translate into explicit actions and follow-through.
• You’ll also support project tracking and coordination across multiple teams, helping keep initiatives organized and moving forward.
• The ideal candidate is someone who takes ownership, pays attention to detail, communicates well, and can work independently in a fast-paced environment.
• Manage calendars, schedule meetings, resolve conflicts, and help prioritize competing commitments.
• Prepare daily briefings, meeting agendas, and relevant background information to ensure meetings are productive.
• Maintain a clear and up-to-date record of priorities, commitments, and pending tasks.
• Coordinate travel, expenses, and other administrative requirements as needed.
• Prepare concise meeting notes capturing key decisions, action items, owners, and deadlines.
• Follow up with relevant stakeholders to ensure commitments are completed on time.
• Track pending items and flag delays, risks, or issues that require attention.
• Communicate professionally with people across different levels of the organization.
• Maintain project trackers and provide regular updates on progress, timelines, and outstanding tasks.
• Coordinate initiatives that involve multiple teams and stakeholders.




• Help organize recurring reviews and ensure that agreed actions are completed before the next review.
• Support team leads with planning, documentation, onboarding coordination, and other operational priorities.
• Identify gaps in existing processes and suggest practical ways to improve efficiency.
• Maintain accurate records, documents, and shared trackers.
• Assist with preparing presentations, reports, and other business documents.
• Support routine operational activities, including expense coordination and internal administrative processes.
• Use productivity tools and AI-assisted workflows where appropriate to improve the quality and efficiency of everyday work. What we are looking for:
• At least 4 years of experience supporting a senior executive, managing operations, or coordinating projects in a professional environment.
• Strong calendar management and organizational skills, with the ability to manage competing priorities.
• Experience maintaining project plans, task trackers, meeting cadences, or similar operational processes.
• Excellent written and verbal communication skills in English.
• The confidence to follow up with stakeholders, including senior colleagues, and ensure commitments are met.
• Strong attention to detail and the ability to keep information accurate and well organized.
• Good judgment, discretion, and the ability to handle confidential information responsibly.
• Proficiency with common workplace productivity and collaboration tools.
• An independent, solutions-oriented approach, with the ability to anticipate needs rather than wait for instructions.
• Experience working with international teams or supporting leaders in a global organization would be an advantage. Familiarity with AI-powered productivity tools is also a plus.

📌 Executive Assistant Manager (India)
🏢 Tech Sierra
📍 India