Junior Executive Assistant – Chairman's Office

Location:
Bangalore Work Model: Onsite

Experience:
3–6 years

About the Role
We are looking for a smart, polished and highly organized Junior Executive Assistant to provide high-quality executive support to the Executive Office and ensure smooth coordination across senior leadership. The role requires someone who is confident interacting with C-level executives, senior stakeholders, clients and external partners, handles sensitive information with discretion, and can independently manage multiple priorities in a quick-paced environment.

Key Responsibilities
• Manage calendars, meetings, appointments and daily schedules for senior leadership.
• Coordinate with C-level executives, senior leadership, clients and external stakeholders.
• Schedule and coordinate internal and external meetings, including logistics and follow-ups.
• Prepare meeting agendas, presentations, briefing notes and other documents as required.
• Track action items and follow up with stakeholders to ensure timely closure.
• Manage business travel, hotel bookings, itineraries and related arrangements.
• Handle emails, correspondence and communication on behalf of senior leadership when required.
• Coordinate visits and meetings involving important clients, partners and senior executives.
• Maintain confidentiality of sensitive business information and communications.




• Support senior leadership with day-to-day administrative and operational requirements.
• Maintain organized records, documents and important information for quick access.
• Assist with special projects, events and other initiatives led by the Executive Office.
• Anticipate requirements, resolve routine issues independently and ensure schedules and commitments run smoothly. What We’re Looking For
• 3–6 years of experience in an Executive Assistant / Executive Secretary / similar role.
• Experience supporting CXO / senior leadership and managing C-level stakeholders.
• Smart, polished and confident with strong communication skills.
• Excellent organizational, coordination and follow-up skills.
• Strong discretion and ability to handle confidential information.
• Proactive, dependable and able to manage multiple priorities independently.
• Good proficiency in MS Office / Google Workspace.
• Willing to work onsite in Bangalore. Preferred Background Candidates from Executive Assistant / Executive Secretary / Corporate Office / Hospitality / Premium Guest Relations / Cabin Crew backgrounds with strong communication and stakeholder-management skills may also be considered. Key Attributes
• Smart | Presentable | Proactive | Well-organized | Discreet | Mature | Strong Communicator | Stakeholder-focused | Ownership-oriented

📌 Executive Assistant(Junior (India)
🏢 Ninestars Information Technologies
📍 India