Location:
Gurugram, India | Full-Time, On-Site Scope: India & UAE Operations

Experience:
Minimum 8 years 1. Role Overview Fête Events seeks an experienced HR & Administration Manager to independently build, implement, and manage the company's HR and administrative operations across India and Dubai. This is a hands-on role requiring complete ownership of HR systems, policies, compliance, company documentation, renewals, procurement, and administration. The candidate must establish productive, automated, and accountable processes with minimal management supervision. 2. Mandatory Experience & Skills HR Operations
• Minimum 5 years' relevant HR and administration experience.
• Proven experience developing HR policies, SOPs, handbooks, employee contracts, forms, and procedures.
• Hands-on HRMS experience (Zoho People, Keka, or equivalent), including implementation and administration.
• Strong knowledge of recruitment, onboarding, probation, performance management, attendance, leave, benefits, and offboarding.
• Experience managing employee documentation and HR compliance. Administration & Compliance
• Experience managing company registrations, trade licenses, statutory documents, insurance, contracts, and renewals.
• Ability to manage office/warehouse leases, vendors, utilities, telecommunications, & service agreements.
• Experience obtaining quotations, negotiating with providers, comparing proposals, & coordinating procurement.
• Knowledge of asset registers, company records, & administrative compliance.
• Familiarity with India and UAE requirements Technology & Professional Skills
• Advanced Excel, Google Sheets, Google Workspace, and digital document management.
• Ability to develop dashboards, automated reminders, approval workflows, and reporting systems.
• Exceptional organization, attention to detail, communication, accountability, confidentiality, and independent execution. 3. Mandatory HR Deliverables The manager must establish and maintain:
• Employee Database: Complete records for all India and UAE employees.
• Documentation Register: Contracts, IDs, visas, permits, insurance, & signed policies.
• Recruitment Tracker: Vacancies, candidates, interviews, offers, & hiring progress.
• Onboarding & Induction: Standardized checklists, orientation, paperwork, & employee setup.
• HR Policies & Handbook: Implement company policies, procedures, forms, & SOPs.
• HRMS: Configure the approved platform, migrate records, automate workflows, & train employees.
• Attendance & Leave: Track attendance,

working hours
, leave balances, & approvals.
• Performance & Probation: Review schedules, reminders, evaluation forms, & records.
• Benefits & Insurance: Employee coverage, renewals, additions, & deletions.
• Offboarding: Resignations, terminations, clearances, asset recovery, access removal, & settlement coordination. 4. Mandatory Administration Deliverables The manager must establish and maintain:
• Company Legal Register: Trade licenses, registrations, establishment cards, MOAs, POAs, & statutory records.
• Compliance & Expiry Tracker: All employee and company renewals, deadlines, owners, & statuses.
• Corporate Insurance: Public liability, workmen's compensation, medical, warehouse, motor, & other applicable policies.
• Premises Register: Office/warehouse leases, deposits, renewals, & maintenance agreements.
• Vendor Register: Supplier details, contracts, compliance documents, pricing, & renewals.
• Procurement Tracker: Quotations, comparisons, approvals, purchases, & vendor follow-ups.
• Asset Register: Laptops, phones, SIM cards, equipment,



allocation, warranties, & recovery.
• Utilities & Telecom: Electricity, internet, cooling, telecommunications, & service agreements.
• Fleet Register: Vehicle registration, insurance, maintenance, & documents.
• Safety & Security: Applicable inspections, certifications, safety records, & access controls.
• Banking & Finance Records: Corporate KYC, banking mandates, tax registrations, & supporting documents, coordinated with accounts.
• Document Management: Centralized secure filing, version control, archiving, & access permissions. 5. Quotation & Renewal ManagementThe manager must independently coordinate administrative procurement and renewals by:
• Identifying expiries and initiating action well in advance.
• Obtaining competitive quotations from service providers.
• Comparing pricing, scope, coverage, exclusions, and terms.
• Preparing comparison sheets with recommendations.
• Obtaining management approval before financial commitments.
• Coordinating approved renewals, procurement, and payments with accounts.
• Verifying renewed documents and updating registers.
• Preventing avoidable lapses in licenses, insurance, employee coverage, or essential services. 6. Mandatory 90-Day Implementation Plan Days 1–15 | Audit & Assessment
• Audit employee files, HR policies, existing systems, and administrative records across India and Dubai.
• Review licenses, insurance, leases, vendor contracts, assets, and renewals.
• Identify missing documents, compliance gaps, expiries, and operational weaknesses.
• Prepare a prioritized action plan. Deliverable: HR & Administration Audit Report with corrective action tracker. Days 16–30 | Centralized Tracking
• Establish employee master database and documentation register.
• Create compliance, expiry, insurance, lease, vendor, and asset trackers.
• Implement standardized digital filing, document naming, and access controls.
• Begin resolving documentation gaps and recommend an HRMS. Deliverable: Operational HR & Administration Master Dashboard with deadlines, owners, statuses, and reminders. Days 31–45 | HRMS Implementation
• Configure the approved HRMS and migrate employee records.
• Establish onboarding, induction, offboarding, probation, and performance processes.
• Implement attendance, leave, documentation, and approval workflows.
• Develop standardized HR forms, templates, and checklists. Deliverable: Functioning HRMS and standardized employee lifecycle processes. Days 46–60 | Administration Systems
• Complete company administration registers.
• Organize licenses, insurance, leases, assets, and vendor documentation.
• Implement quotation comparisons, procurement approvals, and renewal procedures.
• Establish administrative SOPs and automated reminders. Deliverable: Functional administration, procurement, and renewal management system. Days 61–90 | Independent Operations
• Finalize HR policies, administrative SOPs, and priority documentation corrections.
• Train employees on systems and procedures.
• Implement weekly reporting and monthly dashboards.
• Verify tracking, approvals, reminders, and compliance processes.
• Demonstrate independent management of routine HR and administration.




• Submit a final implementation report. Deliverable: Fully structured HR and administration function operating with minimal management intervention. 7. Mandatory Reporting Weekly HR & Administration Report A concise report covering:
• Recruitment, vacancies, onboarding, probation, and exits.
• Missing employee and corporate documentation.
• Upcoming visas, licenses, insurance, and contract renewals.
• Quotations, procurement, and approvals pending.
• Vendor matters, assets, and outstanding administration tasks.
• Overdue actions, risks, and matters requiring management decisions.
• Completed work and priorities for the following week. Monthly Management Dashboard Must provide visibility into:
• Headcount by location and recruitment status.
• Probation, employee documents, and HR compliance.
• Licenses, insurance, contracts, and upcoming renewals.
• Administrative expenditure and cost-saving opportunities.
• Outstanding actions, deadlines, and compliance risks. All pending actions must include an owner, deadline, status, and next step. 8. Mandatory Working Standards The candidate must:
• Independently manage assigned HR and administration responsibilities.
• Complete tasks without repeated follow-ups or micromanagement.
• Maintain accurate, current, organized, and secure documentation.
• Anticipate deadlines and proactively address compliance risks.
• Coordinate effectively with India and Dubai teams, accounts, operations, IT, and vendors.
• Secure required approvals while independently handling execution.
• Introduce practical automation and process improvements.
• Maintain strict confidentiality of employee and corporate information.
• Take accountability for results, accuracy, deadlines, and continuous improvement. 9. Performance Evaluation & KPIsPerformance will be evaluated against:
• Employee Records: 100% of active employees accounted for and records audited.
• Company Documentation: Complete inventory with gaps and corrective actions identified.
• Expiry Tracking: 100% of known renewals recorded with advance reminders.
• HRMS: Implementation against the approved rollout plan.
• Employee Processes: Standardized onboarding and offboarding for every applicable employee.
• Insurance: All policies tracked and renewals initiated before deadlines.
• Procurement: Competitive comparisons and recommendations provided where required.
• Reporting: Timely weekly reports and monthly dashboards.
• Compliance: Zero avoidable lapses resulting from missed internal follow-ups.
• SOPs: Critical HR and administrative processes documented and implemented.
• Independent Execution: Routine tasks completed without constant supervision.
• 10. Candidate AssessmentShortlisted candidates must demonstrate personally completed work, including anonymized examples where available:
• HR policies, SOPs, handbooks, and employee checklists.
• HRMS implementation and employee databases.
• Recruitment, compliance, and expiry trackers.
• Insurance quotation comparisons and administrative dashboards. 11. Final Hiring Expectation We require an experienced professional who can build, implement, manage, and continuously improve the complete HR and administration infrastructure. The ideal candidate is a proactive implementer, not simply an administrator following instructions. The objective is a systematic, compliant, technology-driven, accountable, and independently functioning HR and administration department across India and Dubai, requiring minimal day-to-day intervention from company leadership.

📌 Senior HR and Admin (Gurugram)
🏢 FETE EVENTS
📍 Gurugram