About the Company
Group Bayport is a rapidly growing global e-Commerce, B2B2C, B2B and B2C organization and an industry leader in print technology, operates in the United States, Canada, Australia, New Zealand, UK, and India through its family of brands – Banner Buzz, Covers & All, Vivyx Printing, Circle One, Giant Media, and Neon Earth. From full suites of trade show and small business marketing solutions to sophisticated outdoor living covers, signages and shades to eclectic personal accents and home decor, we help our customers, clients, and partners to make a personalized statement through customization. While our advanced technology and customer focus are certainly our salient attributes, our true strength comes from our team of 1800+ people. We are seeking exceptional talent across the board to join us in our exciting growth journey. For more about Group Bayport, please visit Website: https://groupbayport.com/about-us/ LinkedIn: https://www.linkedin.com/company/groupbayport/mycompany/ Designation
- HR Admin Executive Location – Gurgaon, Haryana Work Schedule – Night Shift (US Hours)

About the Role
We are looking for a proactive, adaptable, and service-oriented HR Admin Executive to support employee experience and workplace operations during the night shift. The role combines employee engagement, cab and transportation coordination, facility management, and day-to-day employee support. The ideal candidate will be a rapid learner with strong coordination skills and the ability to respond effectively to changing priorities in a dynamic work environment. Roles and

Responsibilities:
• Employee Engagement & Support: Coordinate employee engagement activities and initiatives; respond to employee queries and help resolve workplace concerns professionally.
• Cab & Transportation Management: Coordinate cab schedules, routes, rosters, vendor follow-ups, employee pickup/drop concerns, and timely resolution of transportation issues.




• Facilities & Office Administration: Monitor daily facility requirements and coordinate with housekeeping, security, maintenance, pantry, and other service providers to maintain a safe, clean, and functional workplace.
• Employee Lifecycle Support: Assist with onboarding logistics, employee documentation, ID/access cards, workspace readiness, and other employee-related arrangements.
• Vendor & Stakeholder Coordination: Liaise with internal teams such as IT, Finance, and Operations, as well as external vendors, to resolve requests efficiently.
• Records & Reporting: Maintain accurate administrative records, trackers, service logs, and reports; monitor office supplies and raise replenishment requests as required.
• Policy & Process Compliance: Follow company procedures and promptly escalate incidents, safety concerns, or unresolved employee and facility issues.
• Additional Support: Assist with other HR and administrative activities as assigned by the reporting manager. Required Skills & Competencies:
• Strong communication and interpersonal skills, with a professional and approachable manner
• Excellent coordination, follow-up, and problem-solving abilities
• Fast learner and adaptable, with the ability to quickly understand new processes, adjust to changing priorities, and work effectively in a fast-paced environment
• Ability to manage multiple tasks and respond calmly to time-sensitive issues
• Working knowledge of MS Office, particularly Excel, and the ability to maintain trackers and reports
• Strong ownership, attention to detail, discretion, and a service-oriented mindset

Qualifications:
• Graduate in any discipline; MBA/PGDM in Human Resources will be an advantage
• 1–2 years of relevant experience in HR administration, office administration, facilities, or a similar role
• Prior exposure to employee engagement, cab/transport coordination, and facility management is preferred
• Willingness and ability to work night shifts aligned with US business hours

📌 HR Admin Executive (Gurugram)
🏢 Group Bayport
📍 Gurugram