About the Company
Emarat Maritime LLC is dedicated to providing exceptional maritime services, ensuring the highest standards of safety and efficiency in fleet operations. Our mission is to foster a culture of excellence, teamwork, and continuous improvement.

About the Role
The Travel Documentation Executive
- Fleet Personnel is responsible for managing and maintaining all travel, crew, and maritime documentation related to officers and crew members. The role ensures timely preparation, verification, uploading, and updating of personnel records within the Shipmate system, while supporting vessel crew changes, DG Shipping compliance requirements, and overall fleet personnel administration. The incumbent will coordinate closely with Masters, vessel management teams, manning partners, and crew members to ensure seamless crew mobilization and regulatory compliance. Responsibilities Crew Documentation & Administration
• Handle and maintain complete documentation records for officers and crew members.
• Prepare, verify, and process pre-joining documentation for seafarers.
• Prepare extension letters, promotion letters, increment letters, and other employment-related documentation.
• Ensure all crew records are accurately maintained and updated in accordance with company and regulatory requirements.
• Coordinate documentation requirements for crew joining, relieving, and vessel transfers. Shipmate System Management
• Upload and maintain all officer and crew documentation within the Shipmate crewing management system.
• Manage and update crew planning schedules in Shipmate.
• Maintain salary profiles, employment records, and personnel data.
• Process sign-on and sign-off activities within the system.




• Update and monitor crew bank account details and payroll-related information.
• Ensure data accuracy by carrying out periodic reviews, corrections, and validations within the Shipmate database.
• Provide support and timely responses to Masters and vessel management teams regarding crew-related system queries. DG Shipping Compliance
• Manage DG Shipping sign-on and sign-off procedures.
• Monitor and implement the latest DG Shipping circulars, notifications, and regulatory requirements.
• Ensure all crew documentation and vessel crew changes comply with prevailing maritime regulations.
• Maintain records and documentation required for statutory inspections and audits. Travel & Logistics Coordination
• Prepare crew mail packets and necessary joining documentation.
• Coordinate documentation requirements for crew travel arrangements.
• Assist in reducing courier and administrative costs through efficient documentation handling and distribution.
• Ensure crew members receive all required documents prior to joining vessels. Operational Support
• Liaise with fleet personnel, vessel Masters, manning agencies, and external stakeholders for documentation-related matters.
• Support crew change operations and vessel takeover projects.
• Maintain confidentiality and integrity of all personnel records.
• Assist in process improvements aimed at enhancing operational efficiency and compliance.




• Support the Fleet Personnel Department in managing increased operational demands associated with fleet expansion and upcoming vessel deliveries. Qualifications Education
• Bachelor's Degree in Business Administration, Shipping, Maritime Studies, Human Resources, or a related field.
• Relevant maritime crewing or documentation certifications will be an added advantage. Experience
• Minimum 2-5 years of experience in crew documentation, crewing operations, maritime HR, or fleet personnel administration.
• Experience working with maritime crewing software, preferably Shipmate, will be highly preferred.
• Familiarity with DG Shipping regulations and crew change procedures is desirable. Required Skills
• Strong knowledge of maritime crewing documentation and personnel administration.
• Proficiency in Shipmate or similar crewing management systems.
• Good understanding of DG Shipping requirements and compliance processes.
• Excellent organizational and document management skills.
• High attention to detail and accuracy.
• Strong communication and coordination abilities.
• Ability to manage multiple tasks and meet strict deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to work effectively in a quick-paced maritime environment. Equal Opportunity Statement Emarat Maritime LLC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

📌 Travel Documentation (Mumbai)
🏢 Emarat Maritime
📍 Mumbai