Job Description
– Purchase Executive / Manager – CAPEX Procurement Position Purchase Executive / Manager – CAPEX Department Purchase / Procurement Industry Pharmaceutical Manufacturing Location Nagpur / Butibori Reporting To Head – Purchase / Procurement Head 1. Job Purpose To manage end-to-end procurement of CAPEX materials, machinery, equipment, utilities, engineering items and project-related requirements for pharmaceutical manufacturing facilities, ensuring optimum cost, quality, timely delivery and compliance with approved specifications and company procedures. 2.

Key Responsibilities
A. CAPEX Procurement
• Handle complete procurement of CAPEX equipment and project materials from RFQ to final delivery.
• Procure pharmaceutical manufacturing equipment such as:
• Reactors
• Manufacturing vessels
• Storage tanks
• Homogenizers
• Mixers
• Pumps
• HVAC equipment
• Stability chambers
• BOD incubators
• Tablet compression machines
• Vibro sifters
• Utility equipment
• Electrical panels and equipment
• SS/HDPE/PP/FRP equipment
• Piping, valves and engineering materials.
• Purchase MS, SS304, SS316/316L, HDPE, PP, FRP and other engineering materials as per approved specifications.
• Understand BOQ, URS, technical specifications, GA drawings and vendor offers before floating RFQs. B. Vendor Development & Management
• Identify and develop reliable manufacturers and suppliers for CAPEX requirements.
• Maintain an updated approved / qualified vendor database.
• Obtain quotations from multiple vendors and ensure competitive bidding.
• Evaluate vendor capability, manufacturing capacity, previous pharma references and service support.
• Negotiate:
• Price
• Payment terms
• Delivery
• Warranty
• Freight
• Installation
• Commissioning
• AMC
• Spare parts
• Documentation. C. Technical & Commercial Evaluation
• Prepare Technical & Commercial Comparative Statements (CSQ).
• Compare quotations on a like-for-like basis.
• Identify deviations, exclusions, optional items and hidden costs in vendor quotations.
• Coordinate with Engineering, Projects, QA, Production and other departments for technical evaluation.
• Identify cases where vendors have proposed non-BOQ / higher-cost alternatives and challenge them where technically acceptable alternatives already exist.
• Verify:
• Material of construction
• Thickness
• Capacity
• Dimensions
• Motor rating
• Make
• Design pressure
• Design temperature
• Utility requirements
• Performance parameters
• Testing requirements. D. Cost Control & Negotiation
• Establish market-rate benchmarks for CAPEX materials and equipment.
• Conduct price negotiations with vendors and achieve maximum cost savings.
• Compare current vendor rates with:
• Previous purchase rates
• Market rates
• Alternative vendors




• Approved BOQ rates
• Budgeted CAPEX values.
• Prepare cost-saving and negotiation reports.
• Identify opportunities for:
• Rate reduction
• Payment-term improvement
• Freight optimization
• Standardization
• Alternate vendors
• Bulk procurement. E. Project Procurement
• Prepare procurement schedules based on project requirements.
• Track long-lead items and ensure timely ordering.
• Coordinate with Project/Engineering teams regarding:
• URS
• RFQ
• Technical clarifications
• Drawing approval
• PO release
• Manufacturing
• FAT
• Dispatch
• Installation
• SAT
• Commissioning.
• Closely monitor critical project equipment to avoid project delays. F. Change Control & Variation Management
• Review vendor change-control requests, variation statements and price escalation claims.
• Verify whether the claimed change is actually outside the original PO/BOQ scope.
• Recalculate:
• Material quantity
• Weight increase
• Rate impact
• Fabrication charges
• Additional accessories.
• Challenge unsupported additional-cost claims.
• Ensure no commercial amendment is approved without proper technical justification and management approval. G. Purchase Order Management
• Prepare and release purchase orders after final approval.
• Ensure PO contains:
• Approved technical specification
• Scope of supply
• Price
• GST
• Freight
• Payment terms
• Delivery period
• Warranty
• LD clause
• Inspection/FAT requirements
• Documentation requirements.
• Track PO commitments and vendor delivery schedules.
• Coordinate amendments wherever technically or commercially required. H. Quality & Documentation Ensure required documentation is obtained from vendors, including where applicable:
• GA drawings
• Manufacturing drawings
• BOM
• Material Test Certificates
• Calibration certificates
• Test certificates
• Inspection reports
• FAT protocols/reports
• IQ/OQ/PQ documents
• DQ documents
• Welding certificates
• Pressure/vacuum test certificates
• MOC certificates
• Operation & Maintenance manuals
• Warranty certificates
• Spare-parts lists. I. Vendor Performance Monitor vendors against:
• Quality
• Cost
• Delivery
• Responsiveness
• Documentation
• Technical compliance
• After-sales support. Maintain a Vendor Performance Rating and recommend corrective action or replacement where required. 3.



Key KPIs KPI Measurement CAPEX Cost Saving Actual saving vs budget / quoted price Purchase Price Variance PO rate vs benchmark/previous rate RFQ Coverage Minimum 3 competitive quotations wherever practical On-Time Delivery % CAPEX orders delivered within committed date Vendor Development Number of qualified alternate vendors developed Payment-Term Improvement Improvement from advance to PDC/credit terms Change-Control Saving Amount prevented/reduced against vendor claims Technical Compliance % orders meeting approved specification CSQ Accuracy Technical & commercial deviations correctly identified Project Procurement Completion Procurement completed as per project schedule Emergency Purchase Reduction in emergency / last-minute procurement Documentation Compliance % orders with complete required documentation 4. Required Skills
• Strong knowledge of CAPEX procurement
• Knowledge of pharmaceutical manufacturing equipment
• Ability to read and understand BOQ, URS, GA drawings and technical specifications
• Strong commercial negotiation skills
• Vendor development
• Cost analysis and market-rate benchmarking
• Technical & commercial comparison
• Knowledge of MS/SS/HDPE/PP/FRP materials
• Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment
• Excel / ERP / procurement software proficiency
• Strong coordination with Engineering, Projects, QA and Finance. 5. Preferred Experience

Experience:
5–10 years in Purchase/Procurement, preferably in:
• Pharmaceutical manufacturing
• API / formulation plants
• Chemical manufacturing
• Engineering projects
• Pharma CAPEX procurement. Experience in greenfield/brownfield pharmaceutical projects will be preferred. 6. Educational Qualification Preferred:
• B.
E./B.
Tech – Mechanical / Production / Industrial Engineering
• Diploma in Mechanical Engineering with robust CAPEX procurement experience
• MBA/PG Diploma in Supply Chain / Procurement will be an advantage. 7. Core Competencies
• Commercial negotiation
• Analytical thinking
• Cost consciousness
• Technical understanding
• Vendor management
• Decision making
• Project coordination
• Problem solving
• Documentation discipline
• Communication skills Requirements
• Strong knowledge of CAPEX procurement
• Knowledge of pharmaceutical manufacturing equipment
• Ability to read and understand BOQ, URS, GA drawings and technical specifications
• Strong commercial negotiation skills
• Vendor development
• Cost analysis and market-rate benchmarking
• Technical & commercial comparison
• Knowledge of MS/SS/HDPE/PP/FRP materials
• Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment
• Excel / ERP / procurement software proficiency
• Strong coordination with Engineering, Projects, QA and Finance.

📌 Sr Executive (Nagpur)
🏢 Nitika Pharmaceutical Specialities
📍 Nagpur