- Prepare purchase orders based on approved requirements and quotations.
- Ensure purchase orders, invoices, delivery challans, and supporting documents are complete and accurate.
- Coordinate with Accounts for timely invoice verification and processing.
1. Material follow-up and delivery coordination
- Follow up with suppliers for order confirmation, dispatch, and delivery.
- Maintain an updated status of pending purchase orders.
- Escalate potential delivery delays to the Senior Purchase Executive.
1. Inventory management
- Coordinate with Stores to track stock levels and material receipts.
- Monitor minimum stock levels and highlight shortages or excess inventory.
- Ensure received quantities and documentation are properly recorded.
1. Price and order compliance
- Verify prices against approved quotations and purchase orders.
- Ensure purchases are made only against authorized requirements and approved specifications.
- Highlight price discrepancies before processing orders or bills.
1. Bill processing and coordination
- Submit complete supplier bills to Accounts within the prescribed timeline.
- Follow up on pending invoices and resolve documentation gaps.
- Maintain accurate purchase records and reports.