Location: Gurugram, India | Full-Time, On-Site

Scope: India & UAE Operations

Experience: Minimum 8 years

- Role Overview

Fête Events seeks an experienced HR & Administration Manager to independently build, implement, and manage the company's HR and administrative operations across India and Dubai.

This is a hands-on role requiring complete ownership of HR systems, policies, compliance, company documentation, renewals, procurement, and administration. The candidate must establish efficient, automated, and accountable processes with minimal management supervision.

- Mandatory Experience & Skills

HR Operations

- Minimum 5 years' relevant HR and administration experience.
- Proven experience developing HR policies, SOPs, handbooks, employee contracts, forms, and procedures.
- Hands-on HRMS experience (Zoho People, Keka, or equivalent), including implementation and administration.
- Strong knowledge of recruitment, onboarding, probation, performance management, attendance, leave, advantages, and offboarding.
- Experience managing employee documentation and HR compliance.

Administration & Compliance

- Experience managing company registrations, trade licenses, statutory documents, insurance, contracts, and renewals.
- Ability to manage office/warehouse leases, vendors, utilities, telecommunications, & service agreements.
- Experience obtaining quotations, negotiating with providers, comparing proposals, & coordinating procurement.
- Knowledge of asset registers, company records, & administrative compliance.
- Familiarity with India and UAE requirements

Technology & Professional Skills

- Advanced Excel, Google Sheets, Google Workspace, and digital document management.
- Ability to develop dashboards, automated reminders, approval workflows, and reporting systems.
- Exceptional organization, attention to detail, communication, accountability, confidentiality, and independent execution.

- Mandatory HR Deliverables The manager must establish and maintain:

1. Employee Database: Complete records for all India and UAE employees.
2. Documentation Register: Contracts, IDs, visas, permits, insurance, & signed policies.
3. Recruitment Tracker: Vacancies, candidates, interviews, offers, & hiring progress.
4. Onboarding & Induction: Standardized checklists, orientation, paperwork, & employee setup.
5. HR Policies & Handbook: Implement company policies, procedures, forms, & SOPs.
6. HRMS: Configure the approved platform, migrate records, automate workflows, & train employees.
7. Attendance & Leave: Track attendance, working hours, leave balances, & approvals.
8. Performance & Probation: Review schedules, reminders, evaluation forms, & records.
9. Benefits & Insurance: Employee coverage, renewals, additions, & deletions.
10. Offboarding: Resignations, terminations, clearances, asset recovery, access removal, & settlement coordination.

- Mandatory Administration Deliverables The manager must establish and maintain:

1. Company Legal Register: Trade licenses, registrations, establishment cards, MOAs, POAs, & statutory records.
2. Compliance & Expiry Tracker: All employee and company renewals, deadlines, owners, & statuses.
3. Corporate Insurance: Public liability, workmen's compensation, medical, warehouse, motor, & other applicable policies.
4. Premises Register: Office/warehouse leases, deposits, renewals, & maintenance agreements.
5. Vendor Register: Supplier details, contracts, compliance documents, pricing, & renewals.
6. Procurement Tracker: Quotations, comparisons, approvals, purchases, & vendor follow-ups.
7. Asset Register: Laptops, phones, SIM cards,



equipment, allocation, warranties, & recovery.
8. Utilities & Telecom: Electricity, internet, cooling, telecommunications, & service agreements.
9. Fleet Register: Vehicle registration, insurance, maintenance, & documents.
10. Safety & Security: Applicable inspections, certifications, safety records, & access controls.
11. Banking & Finance Records: Corporate KYC, banking mandates, tax registrations, & supporting documents, coordinated with accounts.
12. Document Management: Centralized secure filing, version control, archiving, & access permissions.

- Quotation & Renewal ManagementThe manager must independently coordinate administrative procurement and renewals by:

- Identifying expiries and initiating action well in advance.
- Obtaining competitive quotations from service providers.
- Comparing pricing, scope, coverage, exclusions, and terms.
- Preparing comparison sheets with recommendations.
- Obtaining management approval before financial commitments.
- Coordinating approved renewals, procurement, and payments with accounts.
- Verifying renewed documents and updating registers.
- Preventing avoidable lapses in licenses, insurance, employee coverage, or essential services.

- Mandatory 90-Day Implementation Plan

Days 1–15 | Audit & Assessment

- Audit employee files, HR policies, existing systems, and administrative records across India and Dubai.
- Review licenses, insurance, leases, vendor contracts, assets, and renewals.
- Identify missing documents, compliance gaps, expiries, and operational weaknesses.
- Prepare a prioritized action plan.

Deliverable: HR & Administration Audit Report with corrective action tracker. Days 16–30 | Centralized Tracking

- Establish employee master database and documentation register.
- Create compliance, expiry, insurance, lease, vendor, and asset trackers.
- Implement standardized digital filing, document naming, and access controls.
- Begin resolving documentation gaps and recommend an HRMS.

Deliverable: Operational HR & Administration Master Dashboard with deadlines, owners, statuses, and reminders. Days 31–45 | HRMS Implementation

- Configure the approved HRMS and migrate employee records.
- Establish onboarding, induction, offboarding, probation, and performance processes.
- Implement attendance, leave, documentation, and approval workflows.
- Develop standardized HR forms, templates, and checklists.

Deliverable: Functioning HRMS and standardized employee lifecycle processes. Days 46–60 | Administration Systems

- Complete company administration registers.
- Organize licenses, insurance, leases, assets, and vendor documentation.
- Implement quotation comparisons, procurement approvals, and renewal procedures.
- Establish administrative SOPs and automated reminders.

Deliverable: Functional administration, procurement, and renewal management system. Days 61–90 | Independent Operations

- Finalize HR policies, administrative SOPs, and priority documentation corrections.
- Train employees on systems and procedures.
- Implement weekly reporting and monthly dashboards.
- Verify tracking, approvals, reminders, and compliance processes.




- Demonstrate independent management of routine HR and administration.
- Submit a final implementation report.

Deliverable: Fully structured HR and administration function operating with minimal management intervention.

- Mandatory Reporting

Weekly HR & Administration Report A concise report covering:

- Recruitment, vacancies, onboarding, probation, and exits.
- Missing employee and corporate documentation.
- Upcoming visas, licenses, insurance, and contract renewals.
- Quotations, procurement, and approvals pending.
- Vendor matters, assets, and outstanding administration tasks.
- Overdue actions, risks, and matters requiring management decisions.
- Completed work and priorities for the following week.

Monthly Management Dashboard

Must provide visibility into

- Headcount by location and recruitment status.
- Probation, employee documents, and HR compliance.
- Licenses, insurance, contracts, and upcoming renewals.
- Administrative expenditure and cost-saving opportunities.
- Outstanding actions, deadlines, and compliance risks.

All pending actions must include an owner, deadline, status, and next step.
- Mandatory Working Standards The candidate must:

- Independently manage assigned HR and administration responsibilities.
- Complete tasks without repeated follow-ups or micromanagement.
- Maintain accurate, current, organized, and secure documentation.
- Anticipate deadlines and proactively address compliance risks.
- Coordinate effectively with India and Dubai teams, accounts, operations, IT, and vendors.
- Secure required approvals while independently handling execution.
- Introduce practical automation and process improvements.
- Maintain strict confidentiality of employee and corporate information.
- Take accountability for results, accuracy, deadlines, and continuous improvement.

- Performance Evaluation & KPIsPerformance will be evaluated against:

- Employee Records: 100% of active employees accounted for and records audited.
- Company Documentation: Complete inventory with gaps and corrective actions identified.
- Expiry Tracking: 100% of known renewals recorded with advance reminders.
- HRMS: Implementation against the approved rollout plan.
- Employee Processes: Standardized onboarding and offboarding for every applicable employee.
- Insurance: All policies tracked and renewals initiated before deadlines.
- Procurement: Competitive comparisons and recommendations provided where required.
- Reporting: Timely weekly reports and monthly dashboards.
- Compliance: Zero avoidable lapses resulting from missed internal follow-ups.
- SOPs: Critical HR and administrative processes documented and implemented.
- Independent Execution: Routine tasks completed without constant supervision.

- 10. Candidate AssessmentShortlisted candidates must demonstrate personally completed work, including anonymized examples where available:

- HR policies, SOPs, handbooks, and employee checklists.
- HRMS implementation and employee databases.
- Recruitment, compliance, and expiry trackers.
- Insurance quotation comparisons and administrative dashboards.

- Final Hiring Expectation

We require an experienced professional who can build, implement, manage, and continuously improve the complete HR and administration infrastructure.

The ideal candidate is a proactive implementer, not simply an administrator following instructions.

The objective is a systematic, compliant, technology-driven, accountable, and independently functioning HR and administration department across India and Dubai, requiring minimal day-to-day intervention from company leadership.

📌 Senior HR and Admin (Gurugram)
🏢 FETE EVENTS
📍 Gurugram