Role Overview

We are looking for a detail-oriented professional to manage government tender documentation, compliance and online bid submissions. The role involves reviewing tender requirements, coordinating with internal teams to compile documents, ensuring adherence to eligibility criteria and submitting bids accurately within prescribed deadlines.

Key Responsibilities

- Tender Review: Review RFPs and tender documents to identify eligibility criteria, mandatory documents, EMD, tender fees, submission deadlines and other requirements.
- Documentation & Compliance: Prepare and compile technical bids, company credentials, work orders, experience certificates, statutory registrations, declarations, undertakings and other prescribed documents.
- Online Bid Filing: Manage registrations, document uploads and bid submissions on GeM and other government e-tendering portals, ensuring accuracy and timely submission.
- BOQ & Commercial Documentation: Coordinate with Finance and Business Development teams for financial bid formats, BOQs, fee payments and other commercial requirements.
- Internal Coordination: Liaise with HR, Finance, Legal, Operations and leadership to collect documents, approvals and supporting information.
- Tender Tracking: Maintain a tracker of active tenders, deadlines, submissions, corrigenda, clarifications, bid status and outcomes and eligible criteria for tenders reviewed
- Post-Submission Support: Track evaluation updates, respond to document requests and coordinate additional submissions as required.
- Document Management:



Maintain an organised repository of company credentials, statutory documents, standard templates and previously submitted bids.

Desired Qualifications & Skills

- Graduate/Post graduate in any discipline; preferred to have a qualification in Commerce, Business Administration or a related field is preferred.
- 0-2 years of hands-on experience in government tender filing, bid documentation or e-procurement.
- Good to have- Working knowledge of GeM, CPPP and state government tender portals.
- Good to have- Understanding of RFPs, technical bids, financial BOQs, EMD and tender compliance requirements.
- Must have -Proficiency in MS Excel, Word, PDF tools and online documentation platforms.
- Must have 0Strong attention to detail, follow-upskills and ability to manage multiple deadlines.
- Good written communication, coordination and record-management skills.

Preferred Experience

Experience in government tenders for digital marketing, social media management, advertising, PR, creative services, media production or communications projects will be an advantage.

Key Performance Indicators

- Timely and accurate submission of tenders.
- Completeness and compliance of bid documentation.
- Zero avoidable disqualifications due to documentation errors or missed deadlines.
- Effective tracking of tender updates and submission milestones.
- Maintenance of an updated and readily accessible tender repository.

KEY DETAILS

Location: Gurgaon, WFO

Employment type: 6 months Internship followed with conversion opportunity/ contractual/Full time

CTC: 10K to 25k

📌 Government Tender & Documentation Executive (Gurugram)
🏢 Moksha Media Group
📍 Gurugram