The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
- Calendar management: Scheduling meetings, appointments, and events.
- Travel arrangements: Booking flights, hotels, and car services.
- Communication: Answering phones, screening emails, and responding to inquiries.
- Document management: Drafting, editing, and organizing documents such as reports, presentations, and memos.
- Meeting management: Taking notes, arranging meeting rooms, and ordering lunches.
- Event management: Planning and coordinating events such as workshops and conferences.
- Expense management: Preparing and reconciling expense reports.
- Record keeping: Maintaining records and databases.
- Project management: Assisting with special projects, research, and analysis.
- Other tasks: Ordering supplies, performing basic bookkeeping, and running errands.
Qualifications
- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with outstanding follow-up skills
- Strong written and verbal communication skills