Company Description LIVXS, founded in 2004 and primarily based in New Delhi, is a creative event solutions company focused on delivering conceptually unique and visually compelling experiences. The organization emphasizes honest work, exploratory results, and bespoke outputs for clients across diverse event formats. Led by founders and directors with complementary expertise, LIVXS is supported by a core team of qualified professionals driven by passion and dedication.

With a track record of over 400 projects and a strong network of partners, the company offers end-to-end solutions that transform ideas into impactful realities for its clients.

Role Description The Executive Assistant to CEO is a full-time, on-site role based in Gurugram, responsible for providing high-level administrative and organizational support to the Chief Executive Officer. This role includes managing the CEO’s calendar and appointments, coordinating meetings, preparing agendas, and ensuring timely follow-ups on action items.

The Executive

Assistant will handle correspondence, prepare and review expense reports, organize travel and accommodations, and maintain confidential records and documentation. Day-to-day responsibilities also involve drafting and formatting presentations, tracking key deliverables, liaising with internal teams and external partners, and helping the CEO prioritize tasks and deadlines. The position requires strong judgment, discretion,



and the ability to operate efficiently in a fast-paced environment while supporting the CEO’s strategic and operational priorities.

Qualifications

- Demonstrated experience in Executive Administrative Assistance and Executive Support, preferably supporting senior leadership or a CEO.
- Robust Diary Management skills, including scheduling, calendar coordination, and meeting organization.
- Experience handling Expense Reports and other financial or travel-related documentation with accuracy and attention to detail.
- Proven Administrative Assistance capabilities, including document management, correspondence, record-keeping, and office coordination.
- Excellent written and verbal communication skills, with the ability to draft professional emails, presentations, and reports.
- High level of integrity, discretion, and professionalism in managing confidential information and sensitive matters.
- Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines.
- Proficiency with productivity and collaboration tools (e.g., MS Office, email and calendar applications, online meeting platforms).
- Ability to work on-site in Gurugram and collaborate effectively with cross-functional teams and external stakeholders.
- Bachelor’s degree in Business Administration, Management, or a related field is preferred; relevant experience may be considered in lieu of formal education.

📌 Executive Assistant To CEO (Gurugram)
🏢 LIVXS
📍 Gurugram