Company Secretary

- Job Title: Secretarial, CFS Corporate
- Location: Santacruz Mumbai
- Qualification: Associate/Fellow Member of the Institute of Company Secretaries of India (ICSI).
- Bachelor’s degree in law/commerce/business administration or equivalent preferred.
- LLB qualification will be an added advantage.
- Required experience range: 5 to 8 years
- Targeted industry: Logistics/supply chain
- Department: Secretarial

Roles & Responsibilities:

- Assist the Company Secretary in ensuring compliance with the Companies Act, 2013, SEBI regulations, listing requirements, and applicable rules and regulations.
- Support compliance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (LODR) and other applicable SEBI regulations.
- Assist in preparation and finalisation of agendas, notices, notes and minutes for:
- Board Meetings
- Board Committees
- General Meetings
- Postal Ballot proceedings
- Coordinate with directors, senior management and various departments for preparation of Board/Committee agenda papers.
- Maintain statutory registers, records and minutes in accordance with applicable laws.
- Assist in preparation and filing of statutory and regulatory forms with MCA/ROC, SEBI and Stock Exchanges.
- Coordinate timely disclosures to stock exchanges, including disclosures relating to material events, corporate actions, shareholding, governance matters and other applicable requirements.
- Assist in ensuring compliance with related-party transaction requirements, including preparation of agendas, disclosures and approvals.
- Support the annual report process, including preparation/review of the Corporate Governance Report, Board's Report, Business Responsibility and Sustainability Report (BRSR), and other statutory disclosures.
- Assist with the conduct of Annual General Meetings, Extraordinary General Meetings and other shareholder meetings.
- Coordinate with Registrar & Share Transfer Agent (RTA)



on investor/shareholder-related matters, corporate actions and statutory reporting.
- Assist in handling investor grievances and ensuring timely resolution of shareholder queries.
- Monitor changes in Companies Act, SEBI regulations, stock-exchange circulars and other applicable laws and advise relevant stakeholders on their impact.
- Maintain the company's compliance calendar and track statutory and regulatory deadlines.
- Assist in preparation of compliance certificates, reports and declarations required from directors and senior management.
- Support implementation and monitoring of corporate governance policies and procedures.
- Assist with director-related matters, including appointment, resignation, retirement, disclosures, DIN/KYC, declarations and related statutory filings.
- Assist in maintaining records relating to directors, KMPs and senior management personnel.
- Coordinate with statutory auditors, secretarial auditors, internal auditors and other qualified advisers.
- Assist in preparation and implementation of responses to observations raised by statutory/secretarial auditors and regulators.
- Support due diligence activities for corporate transactions, fund raising, mergers, acquisitions, restructuring and other strategic initiatives.
- Assist in ensuring compliance relating to equity shares, ESOPs, buybacks, preferential issues, rights issues, bonus issues and other corporate actions, as applicable.
- Assist with maintenance and updating of corporate policies, including related-party transaction policy, code of conduct, insider trading code, whistle-blower policy and other governance policies.
- Support compliance under SEBI (Prohibition of Insider Trading) Regulations, including maintenance of relevant records and coordination of trading-window and disclosure requirements.
- Assist in preparing management reports and dashboards on secretarial and regulatory compliance.
- Perform other secretarial and corporate governance responsibilities assigned by the Company Secretary.

📌 Company Secretary (Mumbai)
🏢 Allcargo Terminals
📍 Mumbai