Location: Bhubaneswar, Odisha

Employment Type: Full time

About ADCO Ventures

We are looking for a detail-oriented, proactive, and accountable Accountant to manage the company's complete accounting cycle across its product trading and service/project business verticals.

Key Responsibilities

1. End-to-End Accounting & Bookkeeping

- Maintain complete books of accounts for all business verticals, including product sales, architecture and design consultancy, construction, and other services.
- Record daily transactions, journal entries, sales, purchases, receipts, payments, expenses, credit notes, debit notes, and contra entries.
- Maintain general ledger, subsidiary ledgers, cash book, bank book, journal book, and trial balance.
- Manage accounts receivable, accounts payable, customer/vendor outstanding balances, advances, and settlements.
- Ensure accurate accounting under applicable accounting standards and company policies.
- Maintain proper supporting documentation and a systematic digital filing system for every transaction.
- Ensure timely and accurate entry of all financial transactions without backlogs.

2. Project-Wise Accounting & Cost Control

- Create and maintain project codes, cost centres, budgets, and project ledgers.
- Track project revenue, consultancy fees, client advances, milestone billing, retention money, and outstanding payments.
- Record project-wise material consumption, labour charges, subcontractor bills, transportation, equipment hire, and site expenses.
- Monitor project budgets against actual expenditure and identify cost overruns or unrecorded expenses.
- Reconcile BOQs, work orders, purchase orders, measurement sheets, running account (RA) bills, and contractor invoices with accounting records.
- Track work-in-progress (WIP), unbilled revenue, advances received, advances paid, and project profitability.
- Prepare project-wise profit and loss statements, cost summaries, and collection reports.
- Verify vendor and subcontractor bills against approvals, work completion records, and supporting documents before processing payments.

3. Product Sales, Purchase & Inventory Management

- Maintain inventory and stock accounting for all product categories, brands, SKUs, and locations.
- Record purchase invoices, sales invoices, stock transfers, goods receipts, delivery challans, sales returns, and purchase returns.
- Reconcile physical stock with book stock and investigate shortages, excess stock, damaged goods, and discrepancies.
- Track stock in transit, goods received but not invoiced, goods invoiced but not received, and goods dispatched but not billed.
- Maintain batch/serial numbers wherever applicable, product codes, units of measurement, and HSN classifications.
- Track slow-moving, non-moving, obsolete, damaged, and dead stock.
- Reconcile supplier statements, purchase orders, goods receipt notes (GRNs), and purchase invoices.
- Monitor inventory valuation, landed costs, freight, handling charges, discounts, schemes, and purchase-related adjustments.
- Maintain proper documentation for inter-location stock transfers, material issued to projects, and materials returned from sites.
- Coordinate periodic physical stock verification and prepare stock valuation and discrepancy reports.
- Ensure inventory movements are supported by authorised documents and recorded promptly.

4. GST, TDS & Statutory Compliance

- Prepare, review, and reconcile GST data for GSTR-1, GSTR-3B, and other applicable GST returns in coordination with management or the appointed tax professional.




- Reconcile GSTR-2B with purchase registers and identify eligible input tax credit (ITC), mismatches, ineligible credits, and missing supplier invoices.
- Verify GSTINs, HSN/SAC codes, tax rates, place of supply, reverse charge applicability, and invoice particulars.
- Monitor GST input and output tax balances and reconcile them with books and portal records.
- Track e-invoice and e-way bill requirements and ensure applicable documentation is generated and maintained.
- Maintain records for GST notices, departmental correspondence, assessments, and audits.
- Calculate, deduct, deposit, and report TDS under applicable provisions; prepare and coordinate quarterly TDS returns and Form 16/16A issuance where applicable.
- Track TDS deducted by customers from company receipts and reconcile Form 26AS/AIS and related records wherever relevant.
- Maintain records relating to professional tax, EPF, ESI, and other applicable statutory deductions and contributions, coordinating with the relevant compliance skilled.
- Track statutory due dates, challans, acknowledgements, and filing status to avoid interest, penalties, and non-compliance.
- Coordinate with the CA, tax consultant, auditors, and statutory authorities as required.

5. Billing, Invoicing & Revenue Recognition

- Prepare and issue customer invoices, tax invoices, pro forma invoices, debit notes, credit notes, and service bills.
- Ensure correct billing against quotations, purchase orders, work orders, contracts, and approved project milestones.
- Maintain separate billing and collection records for products, consultancy, construction, and other services.
- Track advance invoices, milestone invoices, retention deductions, credit periods, and overdue receivables.
- Verify customer purchase orders, GST details, payment terms, and supporting documents before invoicing.
- Ensure accurate revenue classification, cut-off, and accounting in accordance with applicable accounting principles and contractual terms.
- Follow up with the sales and project teams for pending invoices, unbilled work, and documentation gaps.

6. Banking, Cash Flow & Reconciliation

- Record and reconcile bank transactions, cash receipts, payments, UPI collections, cheque transactions, and online transfers.
- Prepare monthly bank reconciliation statements (BRS) for every bank account.
- Maintain petty cash, imprest accounts, expense vouchers, and supporting bills.
- Monitor customer collections, vendor payments, cheque clearances, and payment commitments.
- Prepare weekly cash flow statements, fund requirement forecasts, and bank balance summaries.
- Track customer advances, vendor advances, employee advances, security deposits, and refundable deposits.
- Identify duplicate payments, unallocated receipts, unreconciled transactions, and unusual entries.
- Maintain payment schedules to support working capital management and timely vendor settlements.

7. Accounts Receivable, Payable & Credit Control

- Maintain customer-wise and vendor-wise ledgers with regular reconciliation.
- Prepare ageing reports for receivables and payables.
- Monitor credit limits, credit periods, overdue invoices, and disputed balances.




- Coordinate with sales and project teams to recover outstanding payments and resolve billing disputes.
- Verify vendor balances and obtain periodic balance confirmations.
- Ensure payments are released only against approved invoices, purchase orders, work completion evidence, and authorised payment requests.
- Maintain records of security deposits, retention money, contractual deductions, and credit notes.

8. Payroll, Employee Expenses & Administration

- Process monthly payroll based on attendance, leave, salary structures, reimbursements, incentives, and approved deductions.
- Maintain employee salary records, advances, loans, reimbursements, and settlement statements.
- Coordinate salary disbursements and applicable payroll statutory compliances.
- Verify travel claims, site visit expenses, fuel bills, mobile expenses, and other employee reimbursements.
- Maintain records for employee onboarding documentation relevant to payroll and statutory requirements.
- Reconcile payroll registers with bank payments and accounting entries.

9. Financial Statements, MIS & Management Reporting

- Prepare monthly trial balances, profit and loss statements, balance sheets, and schedules for management review.
- Generate monthly sales, purchases, gross margin, operating expenses, and net profitability reports.
- Monitor expenses against budgets and identify unusual variations.
- Prepare monthly stock valuation, receivables ageing, payables ageing, and working capital reports.
- Provide accurate and timely MIS reports to management for decision-making.
- Maintain schedules for fixed assets, depreciation, loans, interest, prepaid expenses, accruals, provisions, and other balance sheet items.

10. Audit, Documentation & Internal Controls

- Coordinate internal audits, statutory audits, tax audits, GST audits or departmental proceedings where applicable, and year-end account finalisation.
- Ensure adherence to company policies, approval matrices, document controls, and financial procedures.
- Identify accounting discrepancies, duplicate entries, unsupported expenses, and potential control weaknesses.
- Maintain confidentiality of financial information and ensure secure handling of company records.
- Support timely closure of monthly and annual accounts and maintain readiness for audits and assessments.

11. Accounting Software, Systems & Process Improvement

- Work proficiently on Tally Prime or equivalent accounting software.
- Maintain accurate masters for customers, vendors, products, services, ledgers, cost centres, and GST configurations.
- Use Excel extensively for reconciliations, reporting, data validation, pivot tables, lookups, and MIS preparation.
- Maintain systematic digital records of invoices, purchase orders, contracts, payment proofs, and statutory documents.
- Coordinate with sales, procurement, inventory, project management, and management teams to improve data accuracy.
- Assist in implementing or maintaining ERP/CRM-linked accounting, inventory, project costing, and approval workflows.
- Develop standard operating procedures and reporting formats to reduce errors, delays, and manual duplication.

Required Qualifications & Experience

- B.Com / M.Com / BBA (Finance) or equivalent qualification.
- Minimum 2–5 years of relevant accounting experience; experience in trading, construction, project accounting, or a multi-vertical business is preferred.
- Hands-on experience with Tally Prime and MS Excel.
- High integrity, confidentiality, ownership, and accountability.

📌 Accountant (Bhubaneswar)
🏢 ADCO
📍 Bhubaneswar