: Assistant Manager – Administration & Facilities

- Location: Sector 16, Noida
- Experience: 5–7 Years (including 2+ years as Admin Team Lead)
- Employment Type: Full-Time | Work from Office

Role Overview

We are looking for a hands-on and organized Assistant Manager – Administration & Facilities to lead daily office operations, manage the admin team and vendors, and support employees, ensuring a clean, safe and productive working environment for a high-headcount office.

Key Responsibilities

1. Office Administration & Facilities

- Lead daily office operations, including housekeeping, pantry, stationery supplies and general upkeep.
- Monitor office cleanliness, hygiene, furniture, equipment and common areas.
- Oversee meeting room arrangements, visitor management, employee seating and office logistics.
- Conduct routine inspections and ensure timely resolution of maintenance issues.
- Lead, guide and review the admin team, including task allocation and shift planning.

2. Vendor Management & Procurement

- Manage housekeeping, security, maintenance and other service providers.
- Negotiate rates, obtain and compare quotations, and facilitate procurement.
- Monitor vendor service quality, maintain vendor and AMC records, and coordinate invoice processing and payment follow-ups with Finance.

3. Employee & Workplace Support





- Address employee concerns related to office facilities and administrative requirements.
- Support onboarding and exit formalities involving access cards, asset handovers and workplace arrangements.
- Plan and coordinate office events, working with HR, IT and Finance to resolve operational requirements.

4. Safety, Records & Cost Control

- Maintain office inventory, asset registers, consumable records and administrative expense trackers.
- Monitor access control, visitor records and workplace safety requirements.
- Coordinate fire safety checks, emergency preparedness and facility compliance documentation.
- Track administrative expenses, report variances and identify cost optimization opportunities.

Candidate Requirements

- Graduate in any discipline.
- 5–7 years of relevant experience in office administration or facilities management, currently working as an Admin/Facilities Team Lead (or equivalent) and ready to move into an Assistant Manager role.
- Experience managing a facility with 250+ headcount preferred.
- Strong communication skills in both English and Hindi (verbal and written).
- Hands-on experience in team handling, vendor coordination, negotiation, procurement and office maintenance.
- Proficiency in MS Excel, email communication and administrative documentation.
- A proactive and service-oriented approach with the ability to take ownership.

📌 Assistant Manager Administration (Noida)
🏢 LoansJagat
📍 Noida