JOB DESCRIPTION

Position: Purchase & Logistics Executive

Department: Purchase / Supply Chain Management

Company: Shreenath Fine Chem India Pvt. Ltd.

Location: Head Office / Factory, as assigned

Reporting To: Purchase Manager / SCM Head / Management

Employment Type: Full-time

1. Job Purpose

To ensure timely procurement of materials and services at competitive prices and coordinate transportation, material delivery, dispatch logistics, and purchase documentation to support uninterrupted factory and office operations.

2. Key ResponsibilitiesA. Purchase & Procurement

- Receive material and service requirements from Production, Maintenance, Stores, Laboratory, HR and other departments.
- Obtain approved Material / Service Requirement Slips before initiating purchases.
- Coordinate with Stores to verify stock availability and avoid unnecessary purchases.
- Obtain quotations from vendors and compare price, quality, delivery time, payment terms and transportation costs.
- Obtain a minimum of three quotations wherever applicable, as per company policy.
- Prepare comparative statements and submit purchase recommendations for approval.
- Issue purchase orders after obtaining the required approval.
- Follow up with vendors for timely delivery and resolve supply-related issues.
- Develop and maintain an approved vendor database.
- Negotiate prices, credit periods, freight charges and other commercial terms.
- Coordinate with the requesting department and QC/QA for material specifications and quality requirements.
- Ensure urgent, critical and routine purchases are handled according to approved priorities.

B. Logistics & Transportation

- Arrange vehicles for inward material movement and outward dispatch as required.
- Coordinate with transporters, vendors, Stores, Production and Sales for vehicle placement and delivery schedules.
- Compare freight quotations and negotiate transportation rates.
- Track vehicle placement, loading, transit and material delivery.
- Verify transport documents, LR/GR, e-way bills and other applicable documents.
- Coordinate with the dispatch team to ensure timely delivery to customers.
- Monitor transportation delays, shortages, damages and delivery discrepancies.
- Maintain transporter details, agreed freight rates and vehicle performance records.
- Ensure appropriate transport arrangements for heavy, bulk or sensitive materials.

C. Purchase & Logistics Documentation

- Maintain purchase requisitions, quotation records, comparative statements, purchase orders and delivery records.




- Update the Purchase & SCM Tracker with order date, expected delivery date, actual receipt date and pending status.
- Maintain vendor-wise purchase history and price comparisons.
- Track invoices, supporting documents and payment due dates in coordination with Accounts.
- Maintain inward and outward logistics records, freight bills and delivery confirmations.
- Ensure documents are available for internal audits, statutory reviews and management verification.

D. Vendor & Internal Coordination

- Maintain skilled relationships with vendors, transporters and service providers.
- Coordinate with Stores to confirm receipt and quantity of materials.
- Follow up with QC/QA for inspection and approval of received materials, wherever applicable.
- Inform the requesting department about delivery delays or material shortages.
- Coordinate with Accounts for invoice verification and payment processing.
- Escalate price variations, repeated delays, quality issues and urgent requirements to the reporting manager.

E. Cost Control & Reporting

- Identify opportunities to reduce purchase and transportation costs without compromising quality or delivery.
- Monitor purchase order versus actual purchase cost and approved budgets.
- Prepare daily pending purchase and material follow-up reports.
- Prepare monthly reports on purchase value, vendor performance, freight expenditure, delivery performance and cost savings.
- Highlight overdue deliveries, emergency purchases and critical material shortages.
- Recommend improvements in procurement and logistics processes.

3. Key Performance Indicators (KPIs)KPISuggested MeasurementOn-time material deliveryPercentage of orders delivered by the committed datePurchase cost controlSavings against approved baseline / comparable quotationsPurchase order compliancePercentage of purchases supported by approved requisitions and purchase ordersVendor performanceDelivery reliability and quality complianceLogistics cost controlFreight cost against approved rates or budgetDocumentation accuracyPercentage of purchase and logistics records completed correctlyPending order follow-upTimely updating and closure of overdue purchase ordersEmergency purchase controlNumber and value of avoidable emergency purchasesInternal coordinationTimely resolution of material and delivery-related issues

Targets shall be finalised by the reporting manager based on business requirements and the company's baseline performance.

4. Authority & Approval Limits

- Obtain quotations and negotiate commercial terms within assigned authority.
- Recommend vendors and purchase options for approval.
- Release purchase orders only after obtaining approval as per the company's Delegation of Authority.
- Not commit to unapproved expenditure or payment terms.
- Escalate purchases exceeding the approved budget or authority limit.
- Not bypass approved vendor, material inspection or invoice verification procedures.

5. Qualification & Experience

- Graduate in Commerce, Business Administration, Supply Chain Management or a relevant discipline.
- Diploma or degree in Mechanical / Industrial Engineering may be preferred for technical and maintenance procurement.
- Suggested experience: 2–5 years in purchase, procurement, logistics or supply chain operations.
- Experience in a manufacturing industry is preferred.
- Working knowledge of MS Excel, ERP / purchase software and vendor documentation.
- Knowledge of GST invoices, e-way bills, transport documents and purchase order processes.

6. Required Skills

- Vendor negotiation and price comparison.
- Purchase planning and follow-up.
- Transport and logistics coordination.
- Cost analysis and commercial awareness.
- Excel reporting and documentation management.
- Communication, coordination and problem-solving.
- Time management and prioritisation.
- Integrity, accountability and adherence to approval procedures.

7. Working Relationships

Internal: Production, Maintenance, Stores, QC/QA, Accounts, Sales, HR/Admin and Management.

External: Suppliers, contractors, transporters, freight service providers and other approved service agencies.

8. General Responsibilities

- Follow company policies, procurement procedures and applicable statutory requirements.
- Maintain confidentiality of vendor quotations, prices and commercial information.
- Avoid conflicts of interest and disclose any actual or potential conflict.
- Maintain accurate records and support internal and external audits.
- Perform other purchase and logistics duties assigned by the reporting manager.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Work Location: In person

📌 Purchase and Logistic Executive (Nagpur)
🏢 SHREENATH FINE CHEM INDIA
📍 Nagpur