1. Job Objective

To provide day-to-day administrative and operational support to the project team, manage routine office activities, coordinate local purchases and visitor movement, and assist with basic site monitoring to ensure smooth project operations, particularly when the site engineer or responsible person is temporarily unavailable.

2. Key Responsibilities:

A. Office Administration

· Handle routine office work, including maintaining files, registers, stationery, and basic records.

· Keep the project office clean, organized, and ready for meetings and visitors.

· Support photocopying, scanning, printing, document delivery, and other administrative tasks.

· Coordinate office requirements with the Project Manager and site team.

· Maintain records of office supplies, consumables, and small purchases.

B. Local Purchasing and Logistics

· Purchase routine office supplies, stationery, drinking water, refreshments, and other approved site requirements from local vendors.

· Collect quotations and bills for local purchases as instructed.

· Submit bills, invoices, and supporting documents for verification and reimbursement.

· Coordinate local collection and delivery of documents, small materials, and other items.

· Ensure purchases are made only with proper authorization and within the approved budget.

C. Visitor and Delegate Coordination

· Attend to visitors, vendors, consultants, and client representatives arriving at the site.

· Coordinate with the concerned team before arranging visitor access.

· Receive delegates at the main gate and escort them to the project office or designated site area.

· Arrange drinking water, refreshments, seating, and basic meeting requirements.

· Ensure visitors follow NTPC entry procedures, PPE requirements, and site safety rules.

D. Basic Site Monitoring and Coordination

· Conduct routine site rounds when required and when the site engineer is unavailable, provided the activity is safe and authorized.

· Observe the general status of ongoing civil,



mechanical, electrical, and other site activities.

· Check for visible issues such as housekeeping problems, access obstructions, material storage concerns, or unsafe conditions.

· Immediately inform the Project Manager or responsible engineer about abnormalities, delays, shortages, safety concerns, or issues requiring technical attention.

· Follow up on routine instructions from the site team and communicate status to the concerned person.

· Assist in coordinating manpower, deliveries, and basic site requirements.

· Take site photographs or provide simple status updates when instructed.

Important: The Office Assistant will support routine site monitoring only. Technical inspections, quality approvals, safety-critical decisions, and supervision of specialized work must remain with authorized engineers or competent personnel.

E. Material and Record Support

· Assist in receiving and directing local deliveries to the designated location.

· Inform the storekeeper or responsible engineer about incoming materials and equipment.

· Help maintain basic inward/outward registers and delivery records as assigned.

· Ensure materials are not shifted, issued, or removed without authorization.

· Support the site team in maintaining orderly office and storage areas.

F. General Support

· Coordinate with security personnel, drivers, vendors, and site staff for routine requirements.

· Support urgent administrative work assigned by the Project Manager.

· Maintain punctuality, discipline, confidentiality, and professional conduct.





· Be available for reasonable site-related duties during working hours as per project requirements.

3. Qualification and Experience

· Minimum qualification: 10th or 12th pass; a graduate qualification is an advantage.

· Approximately 1–3 years of experience in office assistance, site administration, facility support, or a similar role preferred.

· Freshers with valuable communication skills, a responsible attitude, and willingness to learn may also be considered.

· Basic reading, writing, and register-maintenance skills.

· Familiarity with local markets and vendors in Greater Noida is an advantage.

· Basic computer knowledge, including WhatsApp, email, printing, scanning, and MS Word/Excel, is preferred.

4. Required Skills and Attributes

· Responsible, honest, punctual, and proactive.

· Good communication and interpersonal skills.

· Ability to coordinate with engineers, vendors, visitors, and site personnel.

· Willingness to perform varied office and site-support duties.

· Ability to identify routine problems and report them promptly.

· Good organizational skills and attention to detail.

· Physically capable of walking around the site and performing routine errands.

· Knowledge of Hindi is essential; basic English is an advantage.

5. Working Conditions

· Full-time deployment at the NTPC NETRA project site, Greater Noida.

· Work will involve both office-based duties and routine outdoor site activities.

· Must follow applicable NTPC site access, PPE, safety, and security requirements.

· Local travel for approved purchasing or document delivery may be required.

Pay: ₹20,000.00 - ₹30,000.00 per month

Application Question(s):

- Do you have familiarity with local markets and vendors in Greater Noida?
- Do you have basic computer knowledge, including WhatsApp, email, printing, scanning, and MS Word/Excel?

Experience:

- office assistance, site administration or facility support: 1 year (Required)

Work Location: In person

📌 OFFICE ASSISTANT – PROJECT SITE (Noida)
🏢 Aadhya Business Consulting
📍 Noida