Summary

Administration

- Prepares bank deposits of all checks and cash, to ensure that all cash collections are deposited intact.
- Prepares Official Receipts for all cheques and cash received.
- Prepares the General Cashier’s Daily Report by entering the day’s detailed cash collections and all terms of payments received for review.
- Prepares and submits such foreign exchange control reports as may be required by local law.
- Maintains up-to-date, well organised files in support of all payroll input, tax and other withholdings.
- Provides the Human Resources Department all pertinent data for their monthly compilation of statistical personnel information.
- Ensures all payroll deductions are processed within the pay-run.
- Ensures that the master file is reconciled against the manual record before processing.
- Prints all necessary reports for submission to the Director of Finance and Director of Human Resources for verification and approval.
- Prints and distributes employees' payslip.

Customer Service

- Provides the appropriate level of professional, courteous and caring service to other employees (internal customers) and other visitors to the division.
- Handles guest and employee enquiries in a courteous and efficient manner, reporting complaints or problems if no immediate solution can be found, whilst feeding back a prompt follow up.
- Maintains positive guest and colleague interactions with positive working relationships.

Financial

- Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.
- Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.

Operational

General Cashier





- Verifies all of the day’s noted payments.
- Deposits payments and ensures adequate supply of house funds and small change for all Office Clerks-Cashiers.
- Collects, with an assigned witness, all Front Office remittance envelopes from the drop-safe and to verify them against the Front Office daily witness sheet.
- Counts, together with the witness, cash, checks and credit card vouchers and verifies them to the Front office computerised remittance report details.
- Provides Front Office with required change and to anticipate and plan for extra change for busy weekends or holidays.
- Reimburses Front Office for disbursements made by them (due backs).
- Secures approval from the Director of Finance to update foreign exchange rates at the Front Office according to daily bank information.
- Disburses petty cash requests and IOUs that have been approved by the Director of Finance.
- Monitors and follows up on all IOU requests and ensure that they are cleared within the stipulated date.
- Ensures that the combination to the General Cashier’s safe is not known to anyone other than the General Cashier.
- Ensures that encashment of employee’s personal checks and cash advances are made only if they have the approval of both the General Manager and Director of Finance.
- Adds and balances house bank daily.
- Maintains custody and supports of unclaimed wages.
- Assists, when required, in carrying out surprise cash counts.

Payroll

- Ensures accurate,



up-to-date and timely payroll input, processing, and payment.
- Ensures that all sign-in/sign-out forms are properly completed by all employees and are approved by their Department Head.
- Verifies regular and overtime hours against employees' attendance records.
- Ensures that all “status change” notices are duly authorised before preparing them for DP or manual input.
- Prepares the hotel’s payrolls accurately and timely as per the prescribed requirements.
- Reconciles monthly payroll costs and to prepare the resulting journal entries for posting to the General Ledger.
- Ensures that all departing employees are accurately paid in accordance with statutory requirements and as per contractual agreement.
- Prepares and verifies monthly declarations and submits for timely payment.
- Ensures payroll withholding for income tax.
- Ensures all clearance forms are properly completed for departing employees before payment.
- Processes year-end update on payroll system.
- Processes part-timers’ payroll twice a month.
- Ensures that all part-timers' attendance records are properly completed by all employees and are approved by their Head of Department.
- Ensures accurate input of part-timers' data based on attendance record received.
- Liaises with respective department on any part-timers' discrepancy on attendance record.
- Verifies the computation, hours worked and meal break of part-timers' attendance records.
- Prints and verifies transaction listing of part-timers against the input batches.
- Prints all necessary reports and submits to the Director of Finance's office for approval.
- Verifies bank and cash listing against department cost summary.
- Prints and distributes part-timers' payslips.

Pe

📌 Accounts Clerk (Gujarat)
🏢 Hyatt Place Vithalapur
📍 Gujarat