HR & Admin Executive

Kalaiwani School of Arts – Perumbakkam, Chennai

Job Overview

We are looking for an organized and responsible HR & Admin Executive to manage day-to-day HR activities, staff coordination, attendance, recruitment, and administrative operations at Kalaiwani School of Arts.

Key Responsibilities

HR & Staff Management

- Coordinate with teachers and staff regarding schedules, attendance, leaves, and class requirements.
- Maintain employee/teacher records and attendance.
- Coordinate teacher onboarding and joining formalities.
- Follow up with teachers regarding pending classes, compensation classes, and schedule changes.
- Handle staff queries and coordinate with management for resolutions.
- Monitor staff discipline, punctuality, and adherence to school policies.

Recruitment

- Coordinate recruitment for part-time teachers and trainers.
- Post vacancies on Indeed, social media, and other recruitment platforms.
- Screen resumes and shortlist suitable candidates.
- Coordinate interviews, demo classes, and selection processes.
- Maintain a database of potential teachers/trainers.

Administration

- Manage daily administrative activities of the school.
- Coordinate class schedules between teachers, students, and parents.
- Maintain records related to students, teachers, fees, and classes.
- Follow up on pending tasks and ensure timely completion.
- Assist management with reports,



documentation, and daily operational requirements.
- Coordinate communication through WhatsApp and other official channels.

Parent & Student Coordination

- Respond to routine parent/student queries.
- Coordinate class changes, teacher substitutions, make-up classes, and other requirements.
- Ensure important announcements and updates are communicated properly.

Requirements

- Good communication and interpersonal skills.
- Strong coordination and organizational skills.
- Basic knowledge of MS Office / Google Workspace.
- Comfortable handling WhatsApp and online communication.
- Ability to multitask and manage daily follow-ups.
- Prior experience in HR, administration, education, or a similar role is preferred.

Preferred Candidate

- Experience in HR/Admin or school/educational institution administration.
- Ability to coordinate with multiple teachers and locations.
- Responsible, proactive, and detail-oriented.
- Comfortable working in a fast-paced environment.

Job Location: Perumbakkam, Chennai
Employment Type: Full time - 9.30-6.30pm
Industry: Education / Performing Arts

Job Types: Full-time, Fresher

Pay: ₹15,000.00 - ₹22,000.00 per month

Experience:

- HR: 1 year (Preferred)
- total work: 1 year (Preferred)

Language:

- English (Preferred)

Work Location: In person

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