Department: Dispatch & LogisticsReporting To: Management, Location: Factory

1. Job Objective

To ensure the timely, accurate, and systematic dispatch of all finished goods by preparing packing lists, keeping materials ready as per vehicle schedules, cross-checking every vehicle before dispatch, and planning upcoming dispatches to ensure smooth factory operations.

2. Key Responsibilities

A. Dispatch Planning & Vehicle Scheduling

- Schedule vehicles according to customer delivery requirements, material readiness, dispatch priorities, and management instructions.
- Coordinate with the sales team to understand dispatch requirements, delivery commitments, and priority orders.
- Ensure vehicles are called only when the required material is ready or can be prepared within the planned time.
- Maintain a daily vehicle schedule and update it as dispatch requirements change.
- Plan the next lot of material in advance to avoid delays, idle vehicles, and last-minute confusion.

B. Packing List Preparation

- Prepare accurate packing lists for every dispatch based on the sales order and dispatch instructions.
- Clearly mention product details, sizes, micron, quantities, roll numbers, weights, and other required particulars, wherever applicable.
- Ensure the packing list matches the actual material prepared for dispatch.
- Keep all dispatch-related documents organised and readily available.

C. Material Readiness & Coordination

- Ensure the required finished goods are identified, arranged, and kept ready before the scheduled vehicle arrival.
- Coordinate with production, finished-goods handling staff, and the sales team to ensure materials are available as per plan.
- Prepare the next dispatch lot while the current lot is being loaded.
- Ensure materials for different customers and orders are properly segregated and not mixed up.




- Immediately report shortages, missing rolls, incorrect material, or any delay that may affect dispatch.

D. Vehicle Cross-Checking & Dispatch Control

- Personally cross-check every vehicle’s material before dispatch.
- Verify the customer, order, product specifications, roll count, quantities, and weights against the packing list and dispatch instructions.
- Ensure the correct material is loaded into the correct vehicle.
- Verify that the actual material loaded matches the packing list and that any discrepancies are resolved before the vehicle leaves.
- Ensure proper loading, material safety, and protection against damage during transportation.
- Obtain the required loading and dispatch confirmations before releasing the vehicle.
- Report any mismatch, shortage, excess material, or damage to the Plant Head / Management immediately.

E. Next-Lot Preparation & Daily Reporting

- Maintain a transparent sequence of current, pending, and upcoming dispatches.
- Keep the next lot ready in advance wherever possible to maintain continuous loading operations.
- Track dispatched, pending, and delayed vehicles and orders.
- Maintain a daily dispatch register recording customer name, vehicle number, order details, packing list, quantity, weight, dispatch time, and pending items.
- Inform management about vehicle delays, material shortages, urgent orders, and dispatch bottlenecks.

3. Authority & Accountability





- Responsible for dispatch scheduling and material readiness as per approved orders and management priorities.
- Must stop loading or dispatch whenever a mismatch is identified until it is resolved.
- Must not change customer orders, quantities, or material specifications without authorisation.
- Accountable for incorrect material dispatches, avoidable scheduling delays, inaccurate packing lists, and discrepancies not reported before dispatch.

4. Daily Performance Expectations

- All vehicles checked before leaving the factory.
- Packing lists prepared accurately and on time.
- Materials ready before the scheduled vehicle arrival, wherever feasible.
- Next dispatch lot planned and prepared in advance.
- Minimum vehicle waiting time due to poor coordination or lack of preparation.
- No unauthorised dispatches or preventable customer/order mix-ups.
- Accurate and up-to-date dispatch records.

5. Required Skills & Qualities

- Strong organisational and planning skills.
- Attention to detail and accuracy in counting and weighing materials.
- Ability to coordinate with sales, production, loading staff, and drivers.
- Ability to prioritise urgent orders and manage multiple vehicles.
- Basic computer and Excel skills for packing lists and dispatch records.
- Honesty, discipline, accountability, and willingness to take ownership of dispatch operations.

Important: The Dispatch Incharge is responsible for ensuring that every vehicle leaves with the correct material, in the correct quantity, with the correct documentation, at the planned time. Dispatch must be controlled through proper verification and records rather than verbal confirmation alone.

Pay: ₹12,000.00 - ₹17,000.00 per month

Benefits:

- Commuter assistance

Work Location: In person

📌 Dispatcher (Indore)
🏢 Aksh Impex
📍 Indore