We are looking for an organized and proactive Office Administrator to manage day-to-day administrative operations, office facilities, vendor coordination, and digital services management. The ideal candidate should have robust coordination, communication, and follow-up skills, with the ability to ensure smooth office operations and maintain accurate administrative records.

Key Responsibilities

- Oversee day-to-day administrative operations, including office management, supplies, facilities, and logistics.
- Coordinate travel arrangements, meeting schedules, and company events.
- Manage vendor relationships, negotiate contracts, track invoices, and ensure timely payments.
- Maintain employee attendance, leave records, and access control documentation.
- Support HR with employee onboarding, including ID card issuance, asset allocation, and document verification.
- Assist the IT and Finance departments with asset tracking, procurement, and related documentation.
- Handle incoming calls, emails, and correspondence professionally.
- Ensure compliance with company policies, safety regulations, and facility maintenance requirements.
- Coordinate with external service providers, including travel agencies, housekeeping, courier services, and other vendors.
- Maintain an inventory of office supplies, equipment, and company assets.
- Manage digital services and tools, maintaining an updated inventory of SaaS products, cloud hosting, domains, payment gateways, analytics tools, and other subscriptions.
- Track subscription renewal dates, invoices, billing cycles,



and payment schedules to ensure timely renewals and avoid service disruptions.
- Maintain accurate administrative records, reports, and documentation.
- Identify opportunities to improve administrative processes and operational efficiency.
- Provide driving and transportation support for management's official travel, including client meetings, business visits, and other company-related requirements, as needed.

Requirements

- Bachelor’s degree in Business Administration, Operations, or a related field.
- 2–4 years of experience in office administration, facility management, or operational coordination.
- Strong organizational, coordination, follow-up, and time-management skills.
- Good communication and interpersonal skills.
- Proficiency in MS Office and Google Workspace or Microsoft 365.
- Basic understanding of vendor management, invoice tracking, procurement, and payment coordination.
- Ability to maintain accurate records and handle multiple administrative tasks efficiently.
- Financial discipline and attention to detail when managing expenses, invoices, and renewals.
- Ability to coordinate effectively with HR, IT, Finance, vendors, and other internal teams.
- Familiarity with managing digital tools, software subscriptions, and renewal schedules is preferred.
- Proactive approach to problem-solving and day-to-day operational challenges.
- Must possess a valid four-wheeler driving licence and be proficient and confident in driving, with the flexibility to support management's official travel requirements when needed.

📌 Office Administrator (Karnataka)
🏢 Codezyng Private
📍 Karnataka