Symbiosis Skills and Professional University, Kiwale, Pune is seeking a dynamic, highly organized, and proactive Executive Assistant to the Chancellor to provide high-level administrative and executive support.

The ideal candidate will provide top-level assistance for Chancellor. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

- To manage and maintain Chancellors calendar and appointments.
- To prepare various reports /presentations/drafts etc.
- To maintain Office filing system, record keeping and documentation.
- To update website, social media and digital channels.
- To handle Office correspondence including e-mail / postal / telephonic correspondences/ drafting of letters and significant communications.
- To coordinate and follow up with various departments, entities pertaining to various activities required to be carried out for smooth functioning of SOES
- To make preparations for arranging various meetings.
- To attend various meetings, noting minutes of the meeting, circulating actions points to the concerned staff, follow up for completion of actions points.
- To assist in organizing various programs, events, functions, visits etc.




- To provide and collect required data/details from various constituents and prepare Annual Reports.
- To assist in creation of training materials, branding, marketing and other collaterals.
- To perform any other tasks assigned by the Management.

Essential Qualification and Skills:

- Prior Experience: 10 years experience in academia/industry/other types of Government or private organizations.

Required experience of office administration and assistant role working directly with people in management and leadership roles. International exposure preferred.

- Skills: Strong organizational skills. Ability to work collaboratively with various departments and stakeholders in a congenial manner.
- Communication and Language Skills: Excellent communication and inter-personal skills, proficiency in multiple languages preferred (e.g. Marathi, Hindi, English, etc.)
- Technology: Advanced skills in office productivity software such as word, excel, power-point, etc. across platforms and devices.
- Multi-tasking: Ability to handle multiple tasks simultaneously.
- Project Management: Task management, time management, project planning, scheduling, scoping, tracking, reporting.
- Adaptability and Learning Mindset: Responsive to dynamic changes in the education ecosystem, self-learning and lifelong learning mindset.

Interested candidates are requested to share their updated resumes at [email protected].

📌 Executive Assistant (Maharashtra)
🏢 Symbiosis Skills u0026 Professional University
📍 Maharashtra