Company Description: Vishram International Services (VIS) is a global education and workforce mobility organization. We connect students, professionals, and employers to structured international opportunities, including study abroad pathways, cultural exchange programs, and international workforce recruitment across the United States and Europe.

Role Description

Executive Assistant to the CEO

Location: Remote

About the Role

We are looking for a highly organized, proactive, execution-focused Executive Assistant to serve as the CEO's right hand and support and oversee multiple departments. You will keep communication flowing, drive strategic initiatives to completion, and keep business units and international teams aligned. In short, you will be a force multiplier for the CEO for those departments, freeing up their time for growth, strategy, and leadership, along with assigned roles and responsibilities.

Key Responsibilities

Executive Communications

- Monitor the CEO's email, WhatsApp, LinkedIn, and other business channels
- Draft responses for CEO review and approval
- Follow up on pending items and escalate urgent matters promptly
- Maintain communication and follow-up trackers

Task Delegation and Execution Tracking
- Document CEO directives and assign them to department heads and team members
- Monitor progress and escalate delays and bottlenecks
- Provide daily and weekly status reports

Dashboard and KPI Monitoring

- Track performance across Revenue and Sales, Recruitment and Placement, Student Enrollment, Marketing, Retail Operations, and HR and Workforce dashboards
- Alert the CEO when KPIs cross defined thresholds
- Highlight risks, trends, and opportunities that need management attention

Internal Team Coordination

- Run regular meetings and follow-ups with the Head of Revenue, Head of Marketing, HR Manager, Consultancy Managers, Technology Team, and Colombia Operations Team
- Collect updates, prepare summaries,



track action items, and ensure accountability

Strategic Planning and SWOT Support
- Take part in SWOT and strategic planning sessions
- Research market trends and business opportunities
- Build action plans and timelines, coordinate execution across departments, and monitor progress

Meeting Management

- Attend meetings with universities, sponsors, employers, agents, and strategic partners
- Prepare agendas, take Minutes of Meeting (MOM), distribute action items, and follow up on commitments

Relationship Management

- Build and maintain relationships with university partners, employers, sponsors, agents, vendors, and government and regulatory stakeholders

Project Management

- Lead special projects such as new country launches, business expansion, partnership development, technology implementations, and recruitment and marketing campaigns

Travel and Executive Support

- Plan domestic and international itineraries, bookings, accommodation, and logistics
- Coordinate the CEO's schedule and meetings, including airport pickups and transport
- Accompany the CEO on business trips when required

Preferred Qualifications

- MBA preferred
- At least 2 years of experience in Operations, Project Management, or Executive Assistant roles
- Excellent written and spoken English
- Experience working with international teams and stakeholders
- Solid analytical, reporting, and Excel skills, and comfort with dashboards and KPI tracking
- Ability to work U.S. business hours when required
- Valid four-wheeler driving license
- Passport ready for international travel
- Highly organized, detail-oriented, and execution-driven

What Success Looks Like

- CEO communications are handled efficiently and professionally
- Critical tasks are completed on time with minimal follow-up
- KPIs are monitored proactively
- Strategic projects move forward without delays
- Cross-functional teams stay aligned and accountable
- The CEO has significantly more time for growth, strategy, and leadership

📌 Executive Assistant to the CEO (India)
🏢 Vishram International Services
📍 India