Job Title: Office Admin Assistant

Company: Elmech Equipment Company, Coimbatore

About us

We are a small, friendly team in Coimbatore. You will learn the full working of the business and get direct guidance from the owner and senior staff. We expect someone who is a fast learner.

What you will do

Responsibilities

- Greet visitors, customers, and suppliers politely and inform the concerned person
- Attend incoming phone calls, note messages, and clearly communicate between different teams
- Maintain a visitor register and keep the reception area neat
- Receive couriers, parcels, and documents and keep a record of them
- Read and reply to customer emails in clear, polite English
- Prepare and send quotations using our format in Excel and Word
- Follow up with customers by phone, email, or WhatsApp until they confirm
- Keep a record of enquiries, quotations, and follow-ups in Excel
- Help with basic office work such as filing and documents
- Record confirmed orders and pass the details to the purchase, stores, and dispatch teams




- Follow up with suppliers and internal staff to make sure orders are ready on time
- Coordinate with transporters and couriers for dispatch, and share the LR number or tracking details with customers
- Prepare dispatch documents such as delivery challans and invoice copies as per our format
- Keep an Excel tracker of orders, from enquiry and quotation to order, dispatch, and delivery
- Update customers and the owner on order status, and inform them quickly if there is any delay

Who can apply

- 12th pass/ Diploma/ ITI
- Able to write/speak clearly in English
- Basic Excel (typing data, straightforward formulas, tables) and Word
- Pleasant, confident voice and manners for speaking with customers and visitors (Tamil and English)
- Careful with numbers and details
- Freshers with computer course training are welcome. Experience is a plus, not a must.

📌 Office Admin Assistant (Coimbatore)
🏢 Elmech Equipment
📍 Coimbatore