Position Summary:
We are seeking a highly organized and proactive Administration & Facilities Officer to oversee the seamless operation of our office infrastructure and administrative services. This role is pivotal in ensuring a safe, efficient, and productive work environment by managing property maintenance, travel logistics, vendor relationships, and office administration across multiple locations. The ideal candidate will be a strategic problem-solver with a strong focus on cost-effectiveness and quality service delivery.

Key Responsibilities

1. Facilities & Infrastructure Management

- Manage the comprehensive upkeep, maintenance, and operational performance of all company properties (Santosha, Meadows, ECA Building).
- Implement and rigorously adhere to preventive maintenance schedules, ensuring all repairs are conducted promptly and to a high standard.
- Monitor and optimize utility consumption, and ensure full compliance with all health, safety, and regulatory standards.

2. Travel, Transport & Logistics Management

- Oversee all staff and visitor transportation, including cab services for daily commutes and official requirements.
- Manage the corporate travel desk, coordinating end-to-end arrangements such as flight and train bookings, hotel accommodations, and detailed itinerary planning.
- Liaise with travel agencies and vendors to negotiate favorable terms, ensuring cost-efficiency, reliability, and high-quality service.

3. Office Administration & Procurement

- Procure and manage the inventory of all stationery, office supplies, and consumables for all locations.
- Maintain optimal stock levels through systematic inventory control and timely replenishment.




- Provide comprehensive logistical support for company events, meetings, and conferences.

4. Vendor & Contract Management

- Source, evaluate, and onboard vendors for facilities, travel, administrative services, and other operational needs.
- Negotiate contracts and Service Level Agreements (SLAs) to secure cost-effective and high-quality services.
- Conduct regular vendor performance reviews to ensure adherence to agreed terms and drive continuous improvement.
- Maintain a centralized vendor database, contract repository, and payment schedules in coordination with the Finance department.

5. Compliance, Documentation & Reporting

- Maintain accurate and up-to-date records for all property maintenance, vendor contracts, travel bookings, and inventory.
- Prepare and present periodic Management Information System (MIS) reports on administrative expenditures and activities.
- Ensure strict adherence to company policies, statutory regulations, and health & safety protocols.

Qualifications & Competencies

- Proven experience in facilities management, office administration, or a similar role.
- Exceptional organizational and multitasking abilities with a keen attention to detail.
- Solid negotiation, vendor management, and relationship-building skills.
- Excellent verbal and written communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Working knowledge of facility management software (e.g., CAFM) and travel management systems is highly desirable.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

- Provident Fund

Application Question(s):

- Mention your current ctc.

Work Location: In person

📌 Administration (India)
🏢 Education Center of Australia
📍 India