PERSONAL SECRETARY (PS) TO MANAGING DIRECTOR

BRAHMAVARTA GROUP

Real Estate | Infrastructure | Business Development

Job Title: Personal Secretary (PS) to Managing Director
Company: Brahmavarta Group
Job Location: Kanpur/ Lucknow/ Delhi, Uttar Pradesh
Department: Executive Management / Administration
Experience Required: Minimum 5 Years
Employment Type: Full-Time
Salary: Negotiable – Based on Experience & Skills
Reporting To: Managing Director (MD)

JOB SUMMARY

Brahmavarta Group is looking for a highly professional, experienced, proactive, and well-organized Personal Secretary (PS) to the Managing Director.

The ideal candidate must possess excellent communication skills, strong administrative capabilities, exceptional organizational skills, and the ability to manage confidential information.

The candidate will be responsible for managing the Managing Director's daily schedule, business communications, meetings, appointments, travel arrangements, and executive coordination to ensure smooth and efficient business operations.

KEY RESPONSIBILITIES

1. Executive Assistance & Calendar Management

- Manage the Managing Director's daily calendar, appointments, meetings, and schedules.
- Prioritize meetings and coordinate important business engagements.
- Prepare daily schedules, reminders, and follow-up reports.
- Ensure timely execution of assigned tasks and commitments.
- Coordinate with internal departments and external stakeholders.

2. Communication & Correspondence

- Handle official emails, phone calls, letters, and business correspondence.
- Draft professional emails, business letters, reports, and presentations.
- Communicate professionally with clients, investors, business partners, and senior management.
- Screen and prioritize incoming calls, messages, and meeting requests.
- Maintain effective communication between the MD and various departments.

3. Meeting & Business Coordination

- Schedule and organize internal and external business meetings.
- Prepare meeting agendas, presentations, and necessary documentation.
- Record Minutes of Meetings (MOM) and monitor action points.
- Follow up with department heads regarding assigned responsibilities.
- Coordinate business meetings with clients, investors, vendors, and government officials.

4. Travel & Event Management

- Arrange domestic and international business travel.




- Manage flight bookings, hotel reservations, transportation, and travel itineraries.
- Coordinate corporate events, conferences, and business meetings.
- Ensure smooth execution of official travel plans.

5. Documentation & Confidentiality

- Maintain confidential company documents, agreements, and executive records.
- Organize digital and physical filing systems.
- Prepare business reports, MIS reports, and executive summaries.
- Handle sensitive business information with complete confidentiality.
- Maintain proper records of important communications and decisions.

6. Real Estate & Business Operations Support

- Coordinate with Sales, Marketing, Legal, Accounts, HR, and Project Management teams.
- Assist in organizing meetings related to real estate projects, land acquisitions, and business development.
- Track project-related updates and management instructions.
- Coordinate with property consultants, investors, and business associates.
- Assist the MD in monitoring important business activities and deadlines.

7. Task Management & Follow-Ups

- Monitor tasks assigned by the Managing Director.
- Coordinate with departmental heads for timely completion of work.
- Prepare daily and weekly pending-task reports.
- Maintain action trackers and follow-up schedules.
- Ensure important business deadlines are not missed.

REQUIRED QUALIFICATIONS

Education:

- Bachelor's Degree in Business Administration, Management, Commerce, or a related field.
- MBA or postgraduate qualification will be an added advantage.

Experience:

- Minimum 5 years of relevant experience as a Personal Secretary, Executive Assistant, or Executive Secretary.
- Prior experience working directly with a Managing Director, CEO, Chairman, or senior executive.
- Experience in Real Estate, Infrastructure, Construction, or Corporate Management will be preferred.

REQUIRED SKILLS & COMPETENCIES

- Excellent written and verbal communication skills in English and Hindi.




- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent email drafting and professional correspondence skills.
- Strong calendar management and multitasking abilities.
- Excellent organizational and time-management skills.
- Professional personality and executive-level communication skills.
- Ability to work independently and handle pressure.
- Strong problem-solving and decision-support capabilities.
- High level of integrity, discretion, and confidentiality.
- Excellent interpersonal and coordination skills.
- Ability to prioritize urgent tasks and manage multiple responsibilities.
- Proficiency in Google Workspace and digital productivity tools.

PREFERRED CANDIDATE PROFILE

We are looking for a candidate who is:

- Smart, confident, professional, and presentable.
- Highly disciplined, punctual, and responsible.
- Comfortable coordinating with senior management and business stakeholders.
- Capable of handling confidential and sensitive information.
- Flexible to accommodate business requirements and occasional official travel.

KEY PERFORMANCE INDICATORS (KPIs)

The candidate's performance will be evaluated based on:

- Efficiency in managing the MD's calendar and appointments.
- Timely completion of assigned tasks and follow-ups.
- Accuracy and professionalism in business communication.
- Effective coordination with departments and stakeholders.
- Quality of documentation, reporting, and record management.
- Confidentiality and professional conduct.
- Overall improvement in executive office efficiency.

WHY JOIN BRAHMAVARTA GROUP?

- Opportunity to work directly with top management.
- Exposure to strategic business operations and real estate projects.
- Qualified and growth-oriented working environment.
- Opportunity to develop executive management and leadership skills.
- Competitive salary based on qualifications and experience.

HOW TO APPLY

Interested candidates can share their updated CV/resume with the HR Department or Indeed Platform of Brahmavarta Group.

Position: Personal Secretary to Managing Director
Experience: Minimum 5 Years
Location: Kanpur/ Lucknow/ Delhi Uttar Pradesh
Company: Brahmavarta Group

Brahmavarta Group – Building Trust, Creating Opportunities.

Pay: ₹20,000.00 - ₹65,000.00 per month

Work Location: In person

📌 PERSONAL SECRETARY (PS) TO MANAGING DIRECTOR (Kanpur)
🏢 Brahmavarta Group
📍 Kanpur