Here is a comprehensive Roles and Responsibilities checklist for a Part-Time Staff Accountant, covering accounting, payroll, PF, ESI, GST, TDS, statutory compliance, and financial reporting for an Indian Private Limited Company.

Staff Accountant – Duties and Responsibilities1. Payroll Management

- Prepare monthly employee payroll and salary statements.
- Verify attendance, leave, loss of pay (LOP), overtime, and salary adjustments.
- Calculate gross salary, deductions, and net salary.
- Prepare salary slips and maintain payroll registers.
- Process employee reimbursements, incentives, and bonuses.
- Prepare bank salary transfer statements.
- Maintain employee salary structures and CTC records.
- Process full and final settlements for resigned employees.
- Maintain employee advances and salary recovery records.

2. Provident Fund (EPF) Compliance

- Register eligible employees under EPFO.
- Generate and update Universal Account Numbers (UAN).
- Maintain employee KYC and nomination records.
- Calculate monthly employee and employer PF contributions.
- Prepare and upload monthly Electronic Challan-cum-Return (ECR).
- Generate PF challans and coordinate payments within statutory deadlines.
- Reconcile PF contributions with payroll and EPFO records.
- Handle PF transfer, withdrawal, and employee exit updates.
- Maintain PF compliance records and respond to EPFO notices.

3. Employees' State Insurance (ESI) Compliance

- Register eligible employees under ESIC.
- Generate employee ESIC insurance numbers.
- Calculate employee and employer ESI contributions.
- Prepare monthly ESI contribution statements.
- Generate and coordinate payment of ESI challans.
- Update employee joining, exit, and wage details.
- Assist employees with ESIC benefits and documentation.
- Reconcile ESIC payments with payroll records.
- Maintain statutory ESIC registers and compliance documentation.

4. GST Compliance

- Maintain GST-compliant sales and purchase records.
- Prepare and file GSTR-1 and GSTR-3B.
- Reconcile GSTR-2B with purchase invoices.
- Verify Input Tax Credit (ITC) eligibility.
- Track GST payments, liabilities, and credits.
- Handle GST invoices, debit notes, and credit notes.
- Maintain HSN/SAC classifications.
- Assist with annual GST reconciliation and GSTR-9, where applicable.
- Coordinate responses to GST notices and audits.
- Monitor GST compliance deadlines.

5. TDS and Income Tax

- Calculate and deduct applicable TDS on salaries, professional fees, rent, and vendor payments.
- Prepare and coordinate monthly TDS payments.




- Prepare and file quarterly TDS returns (Form 24Q and 26Q, as applicable).
- Generate Form 16 and Form 16A.
- Reconcile TDS with Form 26AS and TRACES.
- Maintain employee income tax declarations and investment proofs.
- Assist with company income tax return preparation.
- Coordinate advance tax calculations and payments.
- Support tax assessments and notices.

6. Accounts Payable and Receivable

- Record supplier invoices and vendor payments.
- Generate customer invoices and payment receipts.
- Track outstanding receivables and follow up on collections.
- Maintain vendor and customer ledgers.
- Reconcile customer and supplier balances.
- Prepare aging reports for receivables and payables.
- Track purchase orders, invoices, and payment approvals.
- Maintain expense reimbursement records.

7. Banking and Daily Accounting

- Record daily financial transactions in accounting software.
- Maintain general ledger and journal entries.
- Perform bank reconciliations.
- Maintain petty cash and expense registers.
- Track credit card and loan transactions.
- Monitor bank balances and upcoming payment obligations.
- Maintain supporting vouchers and accounting documentation.
- Reconcile intercompany and related-party transactions, where applicable.

8. Financial Statements and MIS Reporting

- Prepare monthly Profit & Loss statements.
- Prepare Balance Sheets and Cash Flow statements.
- Maintain trial balances and general ledger reports.
- Prepare monthly management information reports (MIS).
- Analyze revenue, expenses, and profitability.
- Prepare budgets and cash flow forecasts.
- Track actual expenses against approved budgets.
- Assist with monthly and annual account closing.
- Maintain fixed asset and depreciation schedules.

9. Statutory and Corporate Compliance

- Coordinate with the Chartered Accountant and Company Secretary.
- Support annual statutory audits.
- Assist with MCA/ROC annual filings, including AOC-4 and MGT-7/MGT-7A, as applicable.
- Maintain accounting records required under the Companies Act.
- Handle Professional Tax compliance, where applicable.
- Support Tamil Nadu labor-law compliance and statutory registers.




- Track applicable statutory licenses and renewals.
- Maintain records for MSME-related reporting and vendor payments.
- Monitor statutory notices and compliance deadlines.

10. Employee Records and HR Accounting

- Maintain employee payroll master data.
- Update joining and relieving information.
- Maintain employee bank details and statutory identifiers securely.
- Track leave balances and payroll deductions.
- Maintain employee loan and advance records.
- Coordinate with HR on employee settlements.
- Maintain payroll-related documentation and confidentiality.

Monthly, Quarterly, and Annual Task Schedule

Frequency

Key responsibilities

Daily

Accounting entries, invoices, payment tracking, receipts

Weekly

Bank reconciliation, vendor payments, collection follow-ups

Monthly

Payroll, PF, ESI, GST, TDS, bank reconciliation, P&L;, MIS

Quarterly

TDS returns, financial review, budget variance analysis

Half-yearly

Statutory compliance review, ledger verification

Annually

Financial statements, audit support, income tax, ROC compliance, Form 16

Qualifications

- B.Com, M.Com, or equivalent accounting qualification.
- Minimum 1 year of relevant accounting experience preferred.
- Practical knowledge of Indian payroll, EPF, ESIC, GST, and TDS is essential.
- Experience using Tally Prime, Zoho Books, or similar accounting software.
- Proficiency in Microsoft Excel.
- Familiarity with Indian statutory compliance requirements.
- Strong attention to detail and confidentiality.
- Ability to coordinate independently with CA, CS, banks, and government departments.

Job Type: Part-timeWork Location: In personExperience: Minimum 1 year preferredCompensation: Paid position

Recommendation: For a part-time accountant, prioritize candidates who can independently complete monthly payroll, PF/ESI challans, GST reconciliations, TDS compliance, bank reconciliation, and monthly financial reports. Annual tax filings, audits, and ROC filings can remain under the supervision of your CA or CS.

Compliance applicability and filing deadlines should be verified based on the company's employee count, registrations, turnover, and current statutory rules.

Job Types: Part-time, Contractual / Temporary, Freelance

Pay: ₹10,000.00 - ₹15,000.00 per month

Perks:

- Health insurance
- Work from home

Education:

- Bachelor's (Preferred)

Experience:

- Accounting: 1 year (Required)
- Tally: 1 year (Required)
- total work: 1 year (Required)

License/Certification:

- CA-Inter (Required)

Work Location: In person

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