We are looking for a detail-oriented and experienced Accountant to manage the day-to-day accounting and financial operations of our Crewing Management Company.

The candidate will be responsible for maintaining financial records, processing crew-related expenses, managing vendor payments, preparing invoices, handling taxation, and coordinating with the Crewing Department to ensure smooth financial operations.

Key Roles and Responsibilities1. Daily Accounting Operations

- Maintain day-to-day accounting entries in Tally Prime or other accounting software.
- Record all receipts, payments, purchases, and expenses.
- Maintain cash books, bank books, ledgers, and petty cash records.
- Prepare journal entries, debit notes, and credit notes.
- Ensure proper filing of invoices, vouchers, and supporting documents.

2. Crew-Related Expenses and Accounting

- Maintain records of crew joining and repatriation expenses.
- Verify flight tickets, visa charges, hotel bills, and transportation expenses.
- Prepare vessel-wise and crew-wise expense statements.
- Maintain records of crew advances, reimbursements, and claims.
- Coordinate with the Crewing Department for expense verification and approvals.

3. Invoicing and Billing

- Prepare invoices for crew management services and reimbursable expenses.
- Raise invoices to shipowners and principals as per agreed terms.
- Maintain records of invoices raised and payments received.
- Follow up on outstanding invoices and receivables.
- Prepare debit notes and credit notes whenever required.

4. Vendor and Agent Payments

- Verify invoices received from travel agencies, visa agents, hotels, and other service providers.
- Process approved vendor and agent payments.
- Maintain vendor ledgers and outstanding payment reports.
- Reconcile vendor statements periodically.
- Ensure timely settlement of approved bills.

5. Banking and Reconciliation

- Handle daily banking transactions.
- Prepare monthly bank reconciliation statements.




- Maintain records of domestic and international payments.
- Coordinate with banks for foreign remittances and related documentation.
- Record foreign exchange transactions and exchange differences.

6. GST, TDS and Statutory Compliance

- Prepare GST working statements and assist with GST return filing.
- Calculate and deduct TDS wherever applicable.
- Prepare TDS working reports and coordinate timely return filing.
- Maintain statutory compliance records.
- Coordinate with Chartered Accountants for taxation, audits, and financial reporting.
- Assist in preparing documents required for statutory and internal audits.

7. Crew Payroll and Reimbursements

- Assist in processing crew salaries and allotments, wherever handled by the company.
- Verify salary calculations based on joining and sign-off dates.
- Maintain records of crew advances and salary deductions.
- Process approved crew reimbursement claims.
- Coordinate with shipowners and the Crewing Department regarding payroll-related matters.

8. Financial Reporting

- Prepare monthly income and expenditure statements.
- Maintain accounts payable and receivable reports.
- Prepare vessel-wise crew change cost reports.
- Assist in preparing Profit & Loss Statements and Balance Sheets.
- Submit regular financial reports to management.

9. Coordination with the Crewing Department

- Coordinate with the Crewing Team for crew mobilization expenses.
- Verify crew travel, visa, accommodation, and agent invoices.
- Maintain vessel-wise financial records for crew changes.
- Provide updates regarding pending payments and outstanding expenses.




- Ensure accurate accounting of all crew-related financial transactions.

Educational Qualifications

- B.Com / M.Com or equivalent qualification in Accounting or Finance.
- Minimum 2–4 years of relevant accounting experience.
- Previous experience in a shipping, ship management, or crewing company will be an added advantage.

Required Skills

- Valuable working knowledge of Tally Prime.
- Proficiency in MS Excel, including VLOOKUP/XLOOKUP and Pivot Tables.
- Knowledge of GST, TDS, and basic statutory compliance.
- Experience in bank reconciliation and ledger maintenance.
- Knowledge of invoicing, vendor payments, and expense management.
- Basic understanding of foreign currency transactions.
- Strong numerical accuracy and attention to detail.
- Good written and verbal communication skills.
- Ability to work independently and meet deadlines.

Preferred Experience

Candidates with prior experience in the following areas will be preferred:

- Shipping or crew management accounting.
- Vessel-wise crew change expense accounting.
- International invoicing and foreign remittances.
- Travel agency and port agent bill reconciliation.
- Crew payroll, allotments, and reimbursement processing.

Key Performance Indicators (KPIs)

- Accuracy of daily accounting entries.
- Timely processing of approved payments.
- Timely completion of bank reconciliation.
- Accuracy of crew-related expense reports.
- Timely preparation of invoices and follow-up on receivables.
- Compliance with applicable tax and accounting requirements.
- Proper maintenance of accounting records and supporting documents.

Job Objective: To ensure accurate financial recordkeeping, timely payment processing, effective cost monitoring, and smooth coordination between the Accounts and Crewing Departments.Looki

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement
- Provident Fund

Work Location: In person

📌 Accounts Assistant (Saki Naka)
🏢 Magellan Crewing Management
📍 Saki Naka