Assistant Manager – HR & Admin

Manufacturing Industry

Position Overview

The Assistant Manager – HR & Admin will establish and manage the Human Resources and Administration function for Elegalo Manufacturing LLP. The role is responsible for manpower planning, recruitment, HR operations, statutory compliance, employee engagement, performance support, and overall administration across the manufacturing unit and corporate office.

The position will work closely with the Managing Directors and Department Heads to build structured HR systems, support business growth, improve workforce productivity, and ensure statutory compliance while creating a disciplined and employee-focused work setting.

Key Responsibilities

Recruitment & Manpower Planning

· Lead recruitment activities from manpower planning to employee onboarding.

· Coordinate recruitment for Production, Purchase, Sales, Marketing, Finance and Support functions.

· Source candidates through job portals, consultants and employee referrals.

· Coordinate interviews with department heads and management.

· Prepare offer letters, appointment letters and complete joining formalities.

· Build and maintain a recruitment pipeline for future manpower requirements.

HR Operations

· Establish and maintain complete employee records and personnel files.

· Manage attendance, leave, shift records and monthly payroll inputs.

· Handle employee confirmation, transfers, promotions, resignations and exit formalities.

· Prepare monthly HR MIS and manpower reports.

· Maintain confidentiality of employee information.

· Support implementation of HR policies, SOPs and performance management systems.





Statutory Compliance

· Ensure compliance with PF, ESI, Labour Welfare Fund, Bonus, Gratuity and applicable labour laws.

· Maintain statutory registers and employee compliance records.

· Coordinate inspections and statutory audits.

· Liaise with consultants and government authorities whenever required.

· Ensure all employee documentation remains audit-ready.

Administration

· Manage overall office and factory administration.

· Supervise housekeeping, security, accommodation, mess and facility services.

· Coordinate employee ID cards, uniforms, visitor management and asset allocation.

· Monitor office maintenance, stationery, consumables and administrative purchases.

· Support travel, meetings and company events.

· Coordinate vendor services related to administration.

Employee Relations & Development

· Conduct employee induction and orientation programmes.

· Support employee engagement and welfare initiatives.

· Maintain training records and coordinate skill development programmes.

· Address employee grievances in coordination with management.

· Promote workplace discipline and positive employee relations.

· Support implementation of performance review processes.

HR Systems & Process Development





· Develop HR documentation including SOPs, HR policies and employee handbook.

· Standardize recruitment, onboarding and exit processes.

· Support implementation of HRMS/ERP systems.

· Develop HR dashboards and monthly management reports.

· Maintain organization charts and manpower planning reports.

Key Result Areas (KRAs)

1. Fill approved vacancies within agreed recruitment timelines.

2. Maintain accurate manpower planning and recruitment tracker.

3. Ensure 100% employee documentation compliance.

4. Complete monthly attendance and payroll inputs within timelines.

5. Ensure statutory compliance without penalties.

6. Submit monthly HR MIS and manpower reports on time.

7. Maintain smooth administration of office and manufacturing facility.

8. Successfully implement HR policies, SOPs and employee onboarding processes.

9. Improve employee retention and workplace discipline.

10. Support management in building a structured and scalable HR function.

Qualifications & Experience

· Bachelor's Degree in Human Resource Management, Business Administration or related discipline.

· MBA (HR) / PGDM (HR) preferred.

· 5–8 years of experience in HR & Administration.

· Minimum 2-3 years of experience in Manufacturing or Industrial companies.

· Good knowledge of Recruitment, Payroll Coordination, Attendance Management, Labour Laws, PF, ESI, Bonus and Gratuity.

· Experience in HRMS/ERP implementation will be an advantage.

· Proficiency in MS Excel, MS Office and HR reporting.

Pay: ₹50,000.00 - ₹55,000.00 per month

Work Location: In person

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