Position Title: Tender Manager / Proposal Manager (PR & Communications)

Department: New Business Development, Pitch/Proposal Team, or Account Management

Location: On-site (e.g., Gurugram / Delhi NCR market context)

Key Responsibilities

- Tender Sourcing & Tracking: Monitor daily e-procurement portals, the Government e-Marketplace (GeM), Central Public Procurement Portal (CPPP), and state/corporate tender sites for upcoming PR, media relations, event management, digital marketing, or corporate communications RFPs (Requests for Proposals).
- Eligibility & Feasibility Analysis: Evaluate NITs (Notice Inviting Tenders), RFQs, and RFPs to check company eligibility criteria (turnover, past experience, empanelment status, EMD/PBG requirements) before making go/no-go decisions.
- Bid & Proposal Preparation:
- Draft compelling technical proposals, case studies, agency credentials, media outreach strategies, and crisis communication frameworks tailored to the client's brief.
- Coordinate with creative, digital, content, and servicing teams to gather inputs, portfolio metrics, and case histories.
- Commercial & Financial Costing: Prepare competitive financial quotes, scope of work (SOW) breakdowns, retainer fee structures, and Bill of Quantities (BOQ) where applicable.
- Compliance & Documentation: Ensure strict adherence to tender terms, statutory filings, GST details, EMD (Earnest Money Deposit), Bank Guarantees (PBG),



and digital signature/portal submission guidelines.
- Pre-Bid & Post-Bid Management: Attend pre-bid meetings, draft clarification queries to the client/department, track submission deadlines, and follow up post-submission until the Letter of Award (LOA) or contract signing.
- MIS & Competitor Tracking: Maintain tender trackers, win/loss analytics, and a database of recurring institutional or government PR accounts.

Required Qualifications & Skills

- Education: Bachelor’s or Master’s degree in Mass Communication, PR, Journalism, Marketing, Business Administration (MBA), or a related field.
- Experience: 4 to 6+ years of experience in handling B2G (Business-to-Government), corporate proposals, or tendering specifically within PR agencies, advertising, event agencies, or corporate communications.
- Technical Skills:
- Hands-on familiarity with the GeM Portal, CPPP, and state e-tendering portals.
- Strong working knowledge of MS Office (Word, Excel, PowerPoint) for designing sleek, compliant proposal documents.
- Core Competencies:
- Exceptional written and verbal English communication skills.
- Robust project management, multi-tasking, and timeline-driven execution under tight deadlines.
- Basic commercial acumen for pricing strategies and contract compliance

Pay: ₹40,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Tender Manager / Proposal Manager (PR & Communications) (Gurugram)
🏢 Media Mantra Global
📍 Gurugram