1. Job Purpose

To coordinate daily production activities, manage production workers, support the Purchase Officer with purchase entries and follow-ups, and handle urgent local purchases required for uninterrupted factory operations.

The candidate must be willing to work both in the office and on the production floor, depending on daily requirements.

2. Key Responsibilities

A. Purchase Coordination & Documentation

- Follow the instructions and guidance provided by the Purchase Officer.
- Enter daily purchase details, material receipts, quantities, and supplier information into the designated system or spreadsheet.
- Verify received materials against purchase details and report discrepancies.
- Maintain records of local purchases, purchase bills, delivery challans, and material receipts.
- Follow up with nearby suppliers regarding material availability and delivery.
- Handle urgent, small-value local purchases with prior approval from the authorised person.
- Coordinate with the store and production teams to ensure required materials are available on time.
- Escalate material shortages, price differences, and supplier delays to the Purchase Officer.

Note: Major purchases, supplier selection, price negotiations, purchase planning, and purchase approvals remain under the Purchase Officer and management.

B. Daily Production Coordination

- Coordinate daily production activities according to the instructions of the Production Manager or Supervisor.
- Ensure workers are assigned to the required production lines and tasks.
- Monitor attendance, punctuality, work allocation, and daily workforce availability.
- Follow up on production targets and report delays or bottlenecks.
- Ensure materials, tools, and work-in-progress are available at the production line.
- Coordinate between production workers, supervisors, stores, and the purchase team.
- Help maintain production discipline,



workplace cleanliness, and protected working practices.
- Report quality issues, rework, material wastage, and machine-related problems to the responsible supervisor.

C. Production Line Support

- Work directly on the production line whenever required.
- Assist workers with routine production and packing activities.
- Support line setup, material movement, job changes, and urgent production requirements.
- Help clear production bottlenecks and ensure smooth workflow.
- Follow the job card, product specifications, and quality instructions.

D. Daily Staff Management

- Check daily staff attendance and report absentees.
- Coordinate worker allocation based on production priorities.
- Monitor whether assigned work is progressing as planned.
- Communicate daily instructions clearly to production workers.
- Identify manpower shortages and inform the Production Manager.
- Help resolve routine coordination issues and escalate disciplinary matters when necessary.

E. Daily Reporting

- Maintain daily records of local purchases and material receipts.
- Report production progress, pending jobs, manpower availability, and material shortages.
- Update the responsible team about urgent purchases and delivery status.
- Submit an end-of-day report covering completed work, pending activities, and issues requiring attention.

3. Authority & Limitations

- May make approved urgent local purchases within the authorised spending limit.
- Must obtain approval before making purchases outside the assigned limit.




- Must follow the Purchase Officer's instructions for purchasing and documentation.
- Must follow the Production Manager's priorities for production and workforce allocation.
- Cannot independently commit to major purchases, supplier credit terms, or changes in production schedules without approval.

4. Required Skills & Qualifications

- Minimum qualification: Plus Two or diploma; relevant experience is preferred.
- Experience in factory production, purchase coordination, stores, or manufacturing operations is an advantage.
- Basic computer knowledge, including Excel or Google Sheets.
- Ability to maintain accurate purchase and production records.
- Good communication, coordination, and problem-solving skills.
- Willingness to handle local travel for urgent purchases.
- Ability to manage workers respectfully and work effectively on the production floor.
- Must be proactive, punctual, responsible, and comfortable with both office and factory work.

5. Key Performance Indicators (KPIs)

- Accuracy and timely completion of purchase entries.
- Timely availability of urgently required local materials.
- Minimal production interruptions due to avoidable material shortages.
- Proper daily attendance and manpower records.
- Achievement of assigned production targets.
- Timely reporting of production delays and material issues.
- Compliance with purchase approvals and documentation procedures.
- Reduction of avoidable material wastage and production downtime.

6. Expected Working Approach

This is a hands-on coordination role, not a purely office-based purchase position. The employee must switch between purchase documentation, local procurement, staff coordination, and direct production-line support according to factory priorities.

Pay: ₹16,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Production & Purchase Coordinator (Madukkarai)
🏢 Mattic Packing
📍 Madukkarai