Job Title: Executive Assistant cum Admin

Location: Dadar East, Mumbai
Experience: Minimum 5 Years
Qualification: Graduate
Salary: ₹4 LPA – ₹6 LPA
Age Criteria: 25–35 Years

Job Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant cum Admin to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate should have excellent communication skills, strong organizational abilities, and working knowledge of office administration, IT infrastructure, and up-to-date AI tools.

Key Responsibilities

1. Executive & Leadership Support

- Manage the Managing Director's calendar, schedule appointments, and coordinate meetings.
- Ensure productive time management and smooth execution of daily activities.
- Prepare meeting agendas, document minutes of meetings, and maintain communication records.
- Act as the primary point of contact between the Managing Director, employees, clients, and external stakeholders.

2. Office Administration & Coordination

- Monitor employees' worklists and follow up to ensure timely completion of assigned tasks.
- Coordinate daily administrative activities and support the smooth functioning of the organization.
- Manage office infrastructure, repairs, maintenance, and annual maintenance contracts (AMCs).
- Handle vendor management, office assets, inventory, and equipment maintenance.
- Maintain IT and telephone systems, including corporate mobile numbers.

3. Documentation & Communication

- Draft and format professional emails, memos, reports, presentations, and other corporate documents.
- Maintain organized records, reports, and confidential documentation.
- Ensure effective communication and coordination across departments.

4. IT & Technical Support

- Possess working knowledge of MS Office and Google Workspace.
- Have a basic understanding of networking and firewall configurations.




- Assist with the coordination and maintenance of office IT infrastructure and telephone systems.

5. Technology & AI Tools

- Utilize AI tools to improve administrative efficiency and productivity.
- Familiarity with ChatGPT, Perplexity, and Canva will be an added advantage.

Required Skills & Qualifications

- Minimum 5 years of relevant experience in executive assistance, office administration, or a similar role.
- Graduate in any discipline.
- Excellent English communication skills, both written and verbal.
- Strong organizational, coordination, and time-management skills.
- Proficiency in MS Office and Google Workspace.
- Ability to handle confidential information with discretion.
- Strong follow-up skills and the ability to manage multiple responsibilities independently.
- A proactive approach to problem-solving and task management.

Preferred Candidate Profile

The ideal candidate should be professional, dependable, well-organized, and capable of managing executive responsibilities alongside day-to-day office administration. Candidates with exposure to IT coordination and AI productivity tools will be preferred.

Salary & Perks

Annual CTC: ₹4,00,000 – ₹6,00,000, depending on experience and suitability.

How to Apply

Interested candidates who meet the above criteria can share their updated resume for consideration.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

- Health insurance
- Life insurance
- Provident Fund

Application Question(s):

- How many years of experience do you have as an Executive Assistant or in Office Administration? Have you directly supported a Managing Director or senior management?
- Are you proficient in MS Office and Google Workspace? Do you have basic knowledge of IT networking, firewall configurations, and AI tools such as ChatGPT, Perplexity, or Canva?
- Are you comfortable working at Dadar East, Mumbai, with a salary package of ₹4–6 LPA? Please confirm your current CTC, expected CTC, and notice period.

Work Location: In person

📌 Executive Assistant (Dadar)
🏢 Moonlight Placement Services
📍 Dadar