Hiring: HR Specialist
Job Location: Thane West, Mumbai, Maharashtra
Department: Human Resources
Employment Type: Full-time, On-site
Work Schedule: 5 days a week
Reporting To: Head of Marketing
Salary: Up to ₹6,00,000 per annum (₹6 LPA), depending on skills and experience
Joining: Immediate joiners preferred

Job Overview

Kaala Ghoda Films — The M.A.D. Agency is looking for a proactive, organised, and people-focused HR Specialist to manage end-to-end human resource operations, recruitment, employee engagement, payroll coordination, compliance documentation, and employee lifecycle management.

The ideal candidate will be comfortable working in a fast-paced, early-stage startup environment, establishing effective HR processes, supporting organisational growth, and fostering a positive, productive, and professional workplace culture.

Key Responsibilities1. Recruitment and Talent Acquisition

- Manage end-to-end recruitment, including job postings, candidate sourcing, screening, interview coordination, and offer negotiations.
- Work with department heads to understand hiring requirements and workforce priorities.
- Manage candidate communication, interview scheduling, offer letters, and joining formalities.

2. Employee Lifecycle Management

- Maintain employee records, attendance, leave balances, and personnel documentation.
- Manage onboarding, induction, probation tracking, and confirmation processes.
- Ensure a smooth and professional employee experience throughout the employment lifecycle.

3. Payroll and Benefits Coordination

- Coordinate monthly payroll processing, salary inputs, attendance records, leave adjustments, and deductions.
- Liaise with finance teams or payroll partners to facilitate timely salary processing and employee benefits.
- Address payroll-related queries and ensure accurate payroll inputs.

4. Employee Engagement and Workplace Culture

- Organise employee engagement activities, celebrations, internal communications, and team-building initiatives.
- Promote a collaborative, inclusive, and performance-driven work environment.




- Address employee concerns professionally and facilitate effective communication between employees and management.

5. HR Policies and Process Implementation

- Develop, communicate, and implement HR policies, procedures, and workplace guidelines.
- Establish consistent HR processes suitable for a growing startup.
- Ensure employees understand company policies, attendance rules, codes of conduct, and workplace expectations.

6. Performance Management

- Coordinate performance reviews, appraisal cycles, probation assessments, and employee feedback.
- Track review timelines and follow up with managers on performance documentation.
- Support performance improvement plans and employee development discussions.

7. Compliance and HR Documentation

- Prepare and maintain offer letters, employment contracts, appointment letters, confirmation letters, and other HR documents.
- Maintain employment records and coordinate applicable statutory compliance requirements with relevant experts or vendors.
- Ensure confidentiality, accuracy, and secure handling of employee information.

8. Exit and Separation Management

- Manage resignation formalities, notice periods, exit interviews, and employee clearance.
- Coordinate relieving letters, experience letters, final attendance and payroll inputs, and full-and-final settlements.
- Maintain accurate exit documentation and ensure smooth employee transitions.

9. Training and Development

- Identify training needs in coordination with department heads.
- Coordinate onboarding sessions, internal training, skill development, and employee learning initiatives.
- Maintain training records and collect feedback to evaluate effectiveness.

10. HR Operations and Management Support

- Support workforce planning, manpower requirements, and organisational development.
- Prepare HR reports covering headcount, recruitment status, attendance, attrition,



and other relevant metrics.
- Handle day-to-day HR queries and administrative requirements while identifying opportunities to improve operational efficiency.

Required Qualifications and Skills

- Bachelor's degree in Human Resources, Business Administration, or a related field; an HR qualification is preferred.
- Relevant experience in HR operations, recruitment, employee management, and payroll coordination.
- Working knowledge of recruitment, employee lifecycle management, HR documentation, and applicable employment regulations.
- Robust communication, interpersonal, organisational, and problem-solving skills.
- Proficiency in MS Excel, Google Workspace, HRMS tools, and employee data management.
- Ability to manage multiple priorities independently in a fast-paced startup environment.
- High standards of professionalism, confidentiality, accuracy, and employee sensitivity.

Key Performance Indicators (KPIs)

- Recruitment turnaround time and quality of hiring.
- Timely completion of onboarding and employee documentation.
- Accuracy of attendance records and payroll inputs.
- Employee engagement, satisfaction, and retention.
- Timely completion of appraisals and probation reviews.
- Compliance with applicable HR processes and documentation requirements.
- Efficient handling of employee queries and exit formalities.

Ideal Candidate Profile

The ideal candidate is hands-on, dependable, detail-oriented, and comfortable building HR processes in an early-stage startup. They should combine strong people-management skills with operational discipline, take ownership of HR responsibilities, and work closely with the Head of Marketing and management to establish a structured, accountable, and positive workplace.

How to Apply

Interested candidates should apply with an updated CV highlighting their relevant HR experience, recruitment expertise, and HR operations skills.

Important: Immediate joiners are preferred. Candidates must be comfortable working full-time, on-site, in Thane West, Mumbai.

Salary: Up to ₹6 LPA, based on skills and experience.

Work Location: In person

📌 HR Specialist (Thane)
🏢 AK Freelanceing
📍 Thane