JOB DESCRIPTION Accounts Executive – Finance & Accounts Company: Cove Offices | Function: Finance | Location: Bengaluru | Reporting to: Manager – Finance | Experience: 2–3 years

ABOUT THE ROLE

Cove Offices is looking for a detail-oriented Accounts Executive to handle day-to-day accounting, billing, vendor payments, reconciliations and statutory compliance support across its entities. The role will work under the Finance Manager and coordinate with Operations, Centre Teams and vendors to keep the books accurate, complete and up to date.

KEY RESPONSIBILITIES

1. Day-to-Day Accounting Record daily accounting entries in Tally ERP / Zoho – sales, purchases, expenses, journals, receipts and payments – with proper supporting documents. Check vendor invoices against POs, agreements and service confirmations, and apply the correct GST and TDS before booking. Maintain customer, vendor, landlord and employee ledgers, and update the security deposit register. Book monthly rent / CAM, utilities, provisions, accruals and prepaid expense entries as guided by the Manager. Update the fixed asset register for new additions and share details for depreciation. Record inter-company entries between group entities and share balances for monthly confirmation.

2. Reconciliations & Month-End Support Prepare bank reconciliations for all accounts on a weekly / monthly basis and follow up on unreconciled items. Reconcile customer and vendor ledgers and send / obtain balance confirmations. Prepare GST (books vs GSTR-2B) and TDS (books vs Form 26AS) reconciliations and highlight differences. Support month-end closing by completing entries, clearing suspense items and providing schedules within timelines.

3.



Billing & Receivables Raise monthly client invoices in line with agreements, occupancy, pricing and applicable GST; prepare credit / debit notes where approved. Record client receipts, update receivables ageing and follow up with Centre and Sales teams on overdue payments. Maintain records of client security deposits and help prepare exit settlement statements.

4. Payables, Payroll & Expenses Prepare the weekly vendor payment list for approval and upload / process payments once approved. Maintain payables ageing and respond to vendor queries on payment status and TDS. Process employee reimbursements, advances and petty cash; book the monthly salary entry. Share PF, ESI and Skilled Tax data and ensure payments are made by due dates.

5. Statutory Compliance Support Prepare GST data for GSTR-1 and GSTR-3B, and verify input tax credit against GSTR-2B. Compute monthly TDS, prepare challans for timely deposit and provide data for quarterly TDS returns (24Q / 26Q). Download and issue Form 16A to vendors and maintain statutory challans and acknowledgements.

6. Audit, Reporting & Documentation Provide vouchers, ledgers and basic schedules – debtors, creditors, deposits, prepaid and fixed assets – for audits and month-end. Provide data for monthly MIS – cost centre-wise revenue, expenses, rent and CAM – as requested. File invoices, agreements,



approvals and vouchers in an organised manner (physical and digital), following approval workflows for every transaction.

KEY DELIVERABLES / KPIs

All daily transactions recorded accurately and on time, with complete supporting documents. Bank, vendor, customer, GST and TDS reconciliations completed every month. Client invoices raised accurately and on schedule; receipts updated promptly. Vendor payments, TDS and GST data prepared before due dates, with no delays or penalties. Audit and month-end schedules delivered within timelines.

CANDIDATE PROFILE

B.Com / M.Com / MBA (Finance) with 2–3 years of hands-on accounting experience. Good understanding of basic accounting principles, journal entries, ledgers and reconciliations. Working knowledge of GST and TDS – invoicing, ITC, deductions, challans and return data. Hands-on experience in Tally Prime / Zoho Books and good working knowledge of Excel. Accuracy, attention to detail and the ability to meet deadlines and follow processes. Good communication skills to coordinate with vendors, clients and internal teams. Experience in coworking / flexible workspace, real estate, hospitality or multi-location businesses is preferred.

ROLE EXPECTATION

The successful candidate will be expected to be the dependable hands-on accountant of the finance team – recording every transaction correctly, keeping ledgers and reconciliations current, billing clients and paying vendors on time, and giving the Manager complete, accurate data for month-end closing, compliance and audits. Cove Offices | Job Description – Accounts Executive, Finance & Accounts

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Accounts Executive - Finance & Accounts (Bengaluru)
🏢 Covestays
📍 Bengaluru