About STEM Learning

STEM Learning Pvt. Ltd. is a CSR-funded social enterprise working in STEM education, operating across 29 states and 400+ districts in India with a workforce of approximately 200 employees. The organisation partners with corporates, government bodies, and schools to improve STEM learning outcomes at scale.

Position Summary

The Executive Assistant (EA) to the CEO will serve as a trusted right hand to the Chief Executive Officer, managing the CEO's calendar, communications, travel, and priority workflows, while also acting as a coordination point between the CEO's office and functional leaders across the organisation. The role demands high discretion, sharp judgement, and the ability to operate independently in a fast-moving, mission-driven environment.

Key Responsibilities

- Calendar & Time Management

◦ Own and proactively manage the CEO's calendar, resolving scheduling conflicts and prioritising time against organisational priorities.

◦ Prepare the CEO for each meeting with relevant briefs, background material, and follow-up items.

- Communication & Correspondence

◦ Triage and draft responses to the CEO's email and other correspondence; flag items requiring the CEO's personal attention.

◦ Draft, proofread, and format internal and external communications, presentations, and reports on the CEO's behalf.

- Meeting & Stakeholder Coordination

◦ Coordinate board meetings, leadership reviews, and external stakeholder meetings, including agenda preparation and minutes.

◦ Track action items arising from CEO meetings and follow up with functional owners to ensure closure.

◦ Act as a liaison between the CEO's office and department heads (HR, Programs, Finance, CSR Partnerships) on time-sensitive matters.

- Travel & Logistics

◦ Plan and book domestic and international travel, accommodation, and itineraries for the CEO.





◦ Manage travel-related expense reporting and reconciliation.

- Documentation & Confidentiality

◦ Maintain organised, confidential records of correspondence, contracts, and strategic documents.

◦ Handle sensitive organisational, donor, and personnel information with strict discretion.

- Special Projects

◦ Support the CEO on ad hoc strategic initiatives, research, and pitch material preparation (e.g., board decks, donor presentations, new business-line proposals).

◦ Assist in tracking organisation-wide priorities and deadlines on behalf of the CEO's office.

Required Qualifications & Experience

- Bachelor's degree required; MBA or equivalent postgraduate qualification preferred.

- 3–6 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting CXO-level leadership, preferably in a nonprofit, CSR, or fast-paced startup environment.

- Demonstrated experience managing complex calendars, travel, and correspondence for senior leadership.

Skills & Competencies

- Excellent written and verbal communication skills in English (Hindi/regional language a plus).

- High proficiency in MS Office / Google Workspace (Docs, Sheets, Slides, Calendar).

- Strong organisational skills with meticulous attention to detail.

- Sound judgement and the ability to exercise discretion with confidential information.

- Ability to multitask, prioritise, and remain composed under time pressure.

- Proactive, solution-oriented mindset with solid stakeholder-management ability.

- Comfort working across both corporate-office and field/programmatic contexts.

Reporting Relationship

This position reports directly to the Chief Executive Officer and works in close coordination with the Strategic HR function and other department heads.

Pay: ₹25,000.00 - ₹60,000.00 per month

Benefits:

- Leave encashment
- Paid time off

Work Location: In person

📌 EA to CEO (Lower Parel)
🏢 STEM Learning
📍 Lower Parel