Job Title: Circle Manager

Job Type: Full Time

Location: Ludhiana, Punjab 141012

About AROH Foundation

AROH Foundation is a leading ISO 9001:2015 certified NGO in India working across 18 states to strengthen government welfare and CSR programmes through end-to-end project planning and implementation. With over two decades of experience, AROH focuses on the sustainable development of marginalized communities in areas such as education, skill development, livelihoods, health, sanitation, and natural resource management, and has directly benefited over one lakh people through flagship programmes such as Padho Aur Badho, Garima, Udaan, DDU-GKY, Sampoorna, SBI Gram Seva, and HDFC Parivartan etc.

1. Position Purpose

The Circle Manager leads end-to-end project implementation in their district. This includes community engagement, farmer mobilization, securing government permissions for pond dewatering and desilting, coordinating with multiple stakeholders, and ensuring the removed silt is applied in farmers' fields to improve soil health and crop productivity.

2. Key Result AreasKRA 1: Government Liaison and Approvals

Key responsibilities

- Identify and map all relevant authorities: Gram Panchayat, Block Development Officer (BDO), Circle Officer, SDM, District Magistrate/DM office, Irrigation, Minor Irrigation, Fisheries, Revenue, Forest and Mining departments (as applicable).
- Obtain Panchayat resolutions (Gram Sabha/Panchayat approvals) for each pond.
- Secure permissions and NOCs from the SDM and other authorities for pond digging, silt removal and silt transport, including any mining or minor mineral clearances if required.
- Verify pond ownership and land status (Panchayat, revenue or community land) and resolve encroachment or boundary issues.
- Maintain a tracker of applications, follow-ups and approval status.

Key performance indicators

- Number of ponds with all approvals obtained against target
- Average time taken from application to approval
- Zero work started without valid permission
- Complete approval documentation file maintained for every pond

KRA 2: Community Engagement and Meetings

Key responsibilities

- Conduct village-level and Panchayat-level community meetings to explain the project, benefits of silt application and the process.
- Build consensus among Sarpanch/Mukhiya, ward members, village elders and community groups.
- Address concerns on pond ownership, water use, fishing rights, timing and silt distribution.
- Document every meeting with minutes, attendance sheets and photographs.

Key performance indicators

- Number of community meetings held per month against target
- Minimum attendance and participation, including women and small farmers
- Community consent documented for every pond site
- Grievances resolved within a defined timeframe

KRA 3: Farmer Mobilisation and Silt Application

Key responsibilities

- Identify and register farmers whose fields are suitable for silt application.




- Educate farmers on benefits, correct quantity, spreading method and timing of silt application, and encourage them to contribute transport or labour where applicable.
- Plan fair and transparent silt allocation among farmers.
- Coordinate with the technical team for soil testing before and after application.
- Track crop outcomes (yield, input use, soil health) on treated and comparable fields.

Key performance indicators

- Number of farmers registered and mobilised against target
- Acres/hectares of farmland where silt is applied
- Quantity of silt (tonnes or trolleys) removed and applied
- Percentage of farmers who report improved yield or soil health
- Farmer database maintained and updated

KRA 4: Project Implementation and Field Operations

Key responsibilities

- Plan dewatering, excavation and silt removal schedules with contractors and machine operators.
- Supervise field work for quality, safety and compliance with permitted depth and boundaries.
- Coordinate with the technical, engineering and monitoring teams for pond measurement and design.
- Manage vendors, machinery hiring, logistics and local labour.
- Ensure environmental safeguards, including protection of aquatic life, safe disposal of surplus silt and no damage to surrounding land.

Key performance indicators

- Number of ponds completed on schedule
- Volume of silt removed and increase in pond water storage capacity
- Compliance with safety and environmental norms
- Number of vendor and contractor disputes or delays

KRA 5: Stakeholder Management and Partnerships

Key responsibilities

- Build and maintain working relationships with government officials, Panchayat leaders, farmer groups, local NGOs, agriculture universities/KVKs, CSR partners and donors.
- Represent AROH in district-level meetings and review forums.
- Coordinate visits of donors, officials and partners to project sites.
- Manage conflicts among stakeholders in a neutral and timely manner.

Key performance indicators

- Number of active stakeholder partnerships and convergence linkages
- Regular participation in district-level coordination meetings
- Stakeholder feedback and escalation log maintained

KRA 6: Team Management

Key responsibilities

- Lead and mentor field staff, community mobilisers and volunteers in the district.
- Set monthly work plans and targets for the team and review progress weekly.
- Conduct basic training on community engagement, documentation and safeguarding.

Key performance indicators

- Team achievement against monthly targets
- Staff attendance,



training completion and retention

KRA 7: Monitoring, Reporting and Documentation

Key responsibilities

- Submit weekly and monthly progress reports to the Programme Head, covering approvals, meetings, ponds, farmers and silt application.
- Maintain MIS data, geo-tagged photographs, pond-wise files and beneficiary records.
- Prepare case studies, success stories and documentation for donors and partners.
- Support audits, evaluations and impact assessments.

Key performance indicators

- Reports submitted on time and with accurate data
- Updated MIS and pond-wise files at all times
- Number of case studies and documented success stories

KRA 8: Budget and Compliance

Key responsibilities

- Plan and monitor the district budget, with expenses within approved limits.
- Ensure proper bills, vouchers, vendor agreements and payment records.
- Follow AROH policies on finance, safeguarding, HR and code of conduct.

Key performance indicators

- Budget utilisation within approved limits (for example, within 5% variance)
- Zero audit objections due to documentation gaps

3. Required Skills and Competencies

- Solid knowledge of government processes and liaison with Panchayat, Block, SDM and District administration
- Proven ability to handle multiple stakeholders and resolve conflicts
- Strong community mobilisation and farmer outreach experience
- Good understanding of agriculture, soil health, watershed or water-body management (preferred)
- Excellent communication in the local language and Hindi (Punjabi for Ludhiana; Bhojpuri/Maithili/Hindi for Begusarai; Hindi/Awadhi for Prayagraj); working English for reporting
- Negotiation, planning and problem-solving skills
- Ability to travel extensively within the district; basic proficiency in MS Office, Excel and mobile data tools

4. Qualifications and Experience

- Graduate or postgraduate in Social Work, Rural Development, Agriculture, Environment, Natural Resource Management or a related field
- 5 to 8 years of experience in the development sector, with at least 2 to 3 years in a managerial role
- Prior experience in water conservation, pond rejuvenation, watershed, agriculture or CSR projects is highly desirable
- Demonstrated experience in obtaining government permissions and working with district administration

5. Performance Review

- Weekly: progress call with Programme Head
- Monthly: review against KRA targets
- Quarterly: detailed performance review with field verification
- Annual: appraisal based on KRA achievement, stakeholder feedback and project outcomes

Suggested weightage: Government approvals 20%, Community engagement 15%, Farmer mobilisation and silt application 20%, Field operations 15%, Stakeholder management 10%, Team management 5%, Reporting 10%, Budget and compliance 5%.

Pay: ₹50,000.00 - ₹55,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Circle Manager (Ludhiana)
🏢 AROH Foundation
📍 Ludhiana