JOB DESCRIPTIONTendering & Billing Executive

Company: Ashly Group of Companies
Department: Tendering / Project Operations
Experience: 1–3 Years
Qualification: B.Com / M.Com / B.Tech / Diploma or any relevant qualification
Industry: Furniture, Commercial Interiors, and Government Projects
Job Location: South Marady, Muvattupuzha, Ernakulam, Kerala

Job Summary

We are looking for a detail-oriented and proactive Tendering & Billing Executive to manage tender documentation, bid submissions, project billing, and payment follow-ups. The candidate should have good knowledge of government and private-sector tendering procedures, billing documentation, and coordination with project, accounts, and purchase departments.

Key Responsibilities

1. Tendering & Bid Management

- Identify and review tender opportunities from government portals, e-procurement platforms, and other relevant sources.
- Prepare and submit tender documents, quotations, technical bids, and financial bids within the stipulated deadlines.
- Review tender conditions, eligibility criteria, BOQ (Bill of Quantities), specifications, and submission requirements.
- Prepare and verify EMD, tender fees, security deposits, and other required documentation.
- Coordinate with internal departments to collect technical details, quotations, compliance documents, and supporting certificates.
- Maintain records of submitted tenders, bid status, results, and upcoming deadlines.
- Assist in preparing rate analysis, cost estimates, and comparative statements.
- Ensure accuracy and completeness of all tender submissions.

2. Billing & Documentation

- Prepare project bills, running account (RA) bills, interim bills, and final bills as applicable.
- Prepare invoices, measurement sheets, BOQs, and supporting billing documents.
- Verify quantities, rates, work completion details, and contractual terms before submitting bills.
- Coordinate with project/site teams to collect measurements,



work completion reports, and client approvals.
- Prepare and submit bills to government departments, institutions, corporate clients, and other customers.
- Track submitted bills, outstanding payments, deductions, and retention amounts.
- Coordinate with the Accounts Department for payment follow-ups and reconciliation.
- Maintain proper records of invoices, work orders, purchase orders, and billing-related correspondence.

3. Coordination & Reporting

- Coordinate with the Project, Estimation, Purchase, Accounts, and Operations Departments.
- Follow up with clients and government departments regarding tender clarifications, work orders, bill approvals, and payments.
- Prepare periodic reports on tender submissions, tender status, billing progress, and outstanding payments.
- Ensure compliance with company procedures and applicable tender and billing requirements.

Required Skills & Competencies

- Knowledge of government tendering and e-procurement procedures.
- Understanding of BOQ, rate analysis, estimation, and project billing.
- Valuable working knowledge of MS Excel, MS Word, and PDF documentation.
- Familiarity with GST invoicing and basic accounting procedures.
- Strong documentation, numerical, and analytical skills.
- Good communication, coordination, and follow-up skills.
- Ability to meet strict deadlines and manage multiple assignments.
- High attention to detail, accuracy, and confidentiality.

Preferred Experience

- 1–3 years of experience in tendering, billing, estimation, or project documentation.
- Experience in government tenders and e-procurement portals will be an added advantage.
- Experience in furniture, commercial interior fit-out, construction, or project-based industries is preferred.

Join Ashly Group and contribute to the successful execution of commercial interior and government projects through effective tendering and billing management.

Pay: ₹10,000.00 - ₹33,000.00 per month

Work Location: In person

📌 Tendering and billing Executive (Muvattupuzha)
🏢 Ashly Furnishing Company
📍 Muvattupuzha